Payroll and Human Resources Coordinator

Job Summary

The Payroll specialist will be responsible for carrying out facility payroll, human resources and benefit operations in accordance with company policies and procedures and applicable state and federal laws. Responsible for duties not limited to employee relations, benefits, compensation, leave of absence, workers compensation, recruiting, prescreening, hiring, onboarding, new hire orientation, terminations, and participation in unemployment claims.

• High school Diploma required.
• 2+ years’ proven experience and demonstrated capability as a payroll specialist.
• Current knowledge of local, state and federal guidelines and regulations.
• Proficiency with Microsoft Excel and payroll application systems.
• Strong understanding of payroll accounting and payroll best practices.
• Ability to deal sensitively with confidential material.
• Must have strong detail orientation and high accuracy.

• Coordinates payroll information by completing payroll preparation, reports and maintaining records. Manages day-to-day activities of payroll and human resources tasks with urgency and sensitivity for timely completion; performs daily, weekly, and pay period close responsibilities related to payroll processing.
• Maintains, prepares, and processes semi-monthly payroll for 50-1100+ internal employees.
• Processes timekeeping daily for distribution to department heads for review and correction; enters edits indicated by department heads.
• Reconciles payroll prior to transmission and validates confirmed reports.
• Manages payroll variables such as shift differentials, overtime, on-call, employee status, etc.
• Manages personnel files and timekeeping to ensure accurate and timely payroll transactions; ensures all employee files are state-ready for audit approval; maintains relevant records and verifies licenses, certifications, Hepatitis B and TB records are current.
• Maintains confidentiality of employee records and information.
• Documents and maintains progressive disciplinary actions, suspensions, terminations, investigations and performance management, including compensation and pay on merit.
• Partners with hiring managers to determine staffing needs; screens, interviews, and recommends for hire qualified applicants.
• Executes hiring process through review of applications, interviews, pre-employment screenings and verifications; provides recommendations to hiring managers on candidacy.
• Participates in Employee Recognition Programs and maintains recruitment and retention documentation.
• Acts on behalf of the Human Resources Manager when the manager is unavailable.
• Coordinates compliance with company pay and benefits policies.
• Ensures new/re-hired employees are entered in the payroll system and that payroll data reflects all pay, job and personal information changes.
• Ensures compliance with Department of Labor/Wage and Hour regulations and communicates benefits programs and policies.
• Participates in unemployment hearings as needed.

• Healthcare
• Dental
• Vision
• PTO
• 401K