Materials Specialist

MOS Code: 0431 (Marine Corps), 2899 (Navy), 88H (Army), 2T311 (Air Force) Education and Experience

A High School diploma or GED or higher, and three (3) years of experience in requisitioning, shipping, receiving or storing materials, supplies, parts or equipment.

Some positions may require a Texas Class  C  Driver's License or equivalent from another state.

Positions requiring a CDL or positions of a safety sensitive are subject to drug and alcohol testing in accordance with federal regulations.

Under general supervision, maintain inventory of property, prepare requisitions and purchase complex stock, allocate parts, tools, equipment and supplies; and/or manage inventory and warehouses, stockrooms and yards and equipment.

Evaluate recurring material needs, and place, verify and receive orders to maintain adequate stock levels or acquire approved special items, including standard maintenance and repair work, as assigned. Involves:
Provide service to customers by meeting customer demands for parts and supplies. Attend to service counter; take work orders for parts and issue parts as needed. Receive supply and service requests from departmental customers daily. Review inventory records and determine stock levels. Prepare, update and maintain stock records. Confer with mechanics to identify parts needed. Contact and work with approved vendors to identify price, quality, availability and shipment date.

Order and reorder stock items ensure to inventories of minimum acceptable quantities to support operating efficiency of various departmental units. Assist responsible procurement professionals as directed with searches for possible supply or service vendors to be reviewed and approved by them for addition to city acceptable sources list. Deliver or direct issuance and delivery of stock items. Utilize and read technical manuals and access computer programs to identify parts.

Prepare, update, correct and maintain files of inventory database system to accurately reflect stock levels, and maintain related transaction records.

Prepare required purchasing documentation, record expenditures, monitor supply and materials costs, and perform allied routine accounting and budget tracking functions, as assigned. Involves:
Prepare purchase requisitions and orders to secure supplies and other materials. Post items and charge to accounts, organizational unit, vehicle, employee or other designated category appropriately. Verify that parts, quantity and price of materials ordered and received match invoices. Balance invoices and prepares computer audit spreadsheets. Process monthly billings, maintain accounting records and review budget. Generate re-order, receiving, inventory, and maintenance repair reports.

File reports, purchase orders, requisitions, and work orders. Issue fuel delivery receipts. Review bid proposals to ascertain lowest bid is that meets specifications. Maintain accountability for monies under care. Charge departmental blanket replenishment and sanctioned spot purchases to city-issued procurement card (P-Card) as authorized within prescribed spending limits following clearly defined policies and procedures. Assure petty cash is available to customers picking up or leasing/renting materials or equipment.

Monitor, control and maintain property inventory, as assigned. Involves:
Perform random physical audits and prepare analysis of inventory to identify and record stocks of parts and supplies in assigned area. Numerically mark items/apply control labels for inventory purposes. Store standard and specialized or complex items, including, but not limited to, those used for automotive maintenance, federally regulated aviation operations, maintenance and security, and airport rescue and fire fighting. Stock custodial supplies, field and building maintenance materials, automotive parts including tires for maintenance of motorized vehicles equipment (off road heavy equipment, heavy and medium size trucks, agriculture and farm equipment).

Receive, inspect, store and issue fuels, lubricants and oils. Assure compliance with materials specifications. Monitor inspection of fuel pumps for compliance with regulations and operability. Assist in taking samples of fuel for clean air testing. Compile and analyze stock usage, shipping times and prepare general and receiving reports. Perform maintenance duties related to equipment, inventory, facilities and grounds. Involves:
Inspect goods delivered or…