Senior Coordinator W.M. Keck Center

Position Information

Hiring Department:
Aerospace Center & W.M. Keck Center

Reports To:

Director

Job Location:

On-site;
El Paso, TX

Posting End Date:
Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours:

40 hours per week, standard Monday
- Friday 8:00am-5:00pm; flexibility is required on evenings and weekends.

FLSA status:
Exempt

Earliest

Start Date:

03/02/2026

Salary: $46,550 annually

• Resume
• Cover Letter
• List of three references

Incomplete application will not be considered.

This is a full-time, temporary position effective 3/1/26–8/31/26, contingent upon the availability of funds, with the possibility of extension. The position is eligible for full benefits, including medical, dental, and vision.

Coordinates, plans, and executes special events and seminars for the Aerospace Center and Keck Center. Supports the administrative and business functions of Keck Center, working closely with Keck Center leadership to expand research and development within the area of assigned responsibility.

• Plan, organize, and execute special events and seminars.
• Assist with activities of staff in a business function, division, or department.
• Coordinate with internal teams and external vendors for logistics, catering, and venue arrangements.
• Coordinate all aspects of event registration, ensure effective communication with attendees, and conduct comprehensive post‑event evaluations.
• Ensure all events comply with organizational policies, safety regulations, and quality standards.
• Oversee travel‑related activities including processing travel authorizations and ensuring submission of expense reports for travel reimbursement.
• Work with Keck business staff to assist submission of purchases in Miner Mall.
• Work with Keck business staff to ensure timely reconciliation of all cost centers, institutional accounts, gift accounts, etc.
• Create documents and materials that follow organizational standards and branding.
• Coordinate activities of staff in a business function, division, or department.
• Oversee the preparation of management and productivity reports and studies.
• Organize special investigations and research studies.
• Establish goals and objectives; develop and approve schedules, priorities, and standards for achieving goals; and coordinate evaluation activities.
• Coordinate the implementation of techniques for evaluating business functions or department activities.
• Organize budget requests, monitor budget expenditures, and make adjustments as necessary.
• Coordinate, monitor, and evaluate policies and procedures and monitor compliance with policies and procedures.
• Identify areas of needed change and make recommendations to improve operations.
• Provide technical guidance for a business function, division, or department.
• May participate in planning and implementing staff development activities.
• May coordinate the preparation, development, review, and revision of legislation.
• May represent the business function, division, or department at meetings, conferences, seminars, or committees.
• Plan, assign, and supervise the work of others.
• Knowledge of all Microsoft Office software and ability to learn and use institutional software systems.
• Comply with all State and University policies.
• Other duties may be assigned.

Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Education: Bachelor’s Degree
• Experience: Three years of related experience; or equivalent combination of education and experience.

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