Assistant Property Manager; Retail

Assistant Property Manager (Retail)
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Apply remote type:
Remote locations:
Dallas, TX:
Fort Worth, TXtime type:
Full time posted on:
Posted Todayjob requisition :
REQ
516039
** JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
** Assistant Property Manager
**** Job Summary
** The Assistant Property Manager (APM) is responsible for providing support to the Property Manager(s) in all areas of management for the assigned properties to include maintenance, tenant relations, collections, monthly reporting, annual CAM/operating expense reconciliation, annual budgeting, risk management, property improvements, preparation of contracts, collection of certificates of insurance, sales collection and accounts payables. The APM must possess strong organizational skills and be able to manage multiple priorities at one time.
** Job Responsibilities
**** Accounting
* ** Assist PM with preparation and submittal of Monthly Reports, Quarterly Reports and Annual Budgets and ensure all deadlines are met as required by client.
* Annual Budgets, APM to contact utility service providers and contractors to request any proposed rate increase.
* Follow up with property accountants on Manual Billing Adjustments (or create the MBAs), Manual Tenant Adjustments (or create the MTAs) as needed per modifications.
* Communicate with Property Accountants and A/R person to ensure all unapplied cash is applied prior to cash cut-off to maximize Property Management fee and ensure accurate statements.
* Monitor the timeline receipt of rent collections and ensure landlord/tenant statutes are followed.
* Monthly A/R follow-up as directed by PM.
* Prepare write-offs on a quarterly basis for PM’s review.
* Prepare annual CAM Estimate letters for PM’s review.
* Review Reconciliations with PM for approval and ensure proper mailing of year-end reconciliations. Work with tenants on questions regarding the reconciliations once mailed and follow up on payments.
* Prepare annual Reconciliation letters for PM’s review.
* Upload payables, and processing payables in a timely manner.
* Run JDE reports such as Rent Rolls, AR reports, Renewal Option reports, etc. and post as requested. Upload or download items from Files Anywhere and the Client SharePoint Sites.
* Collection and entry of sales in the accounting system or excel spreadsheets and running the sales reports.
* Keep track of Real Estate Taxes due dates; ensure checks are processed and mailed by due dates. Follow up to ensure payments were received and processed by the tax authorities.
* Prepare bi-annual Real Estate Tax notices to anchor tenants and follow up to ensure payments are remitted in a timely manner.
** Administrative Support
*** Notify Tenants of all upcoming projects.
* Maintain an updated Tenant Contact Form (TCF).  At minimum, APM to contact Tenants bi-annually to ensure TCF is accurate.
* Set up new Tenant files and organize per client’s instructions including filing and uploading to SharePoint.
* Mailing/emailing of Tenant statements. Assist tenants with any questions/issues regarding their statement.
* Prepare letters for new tenants such as Possession letters, Commencement Date Certification, Rent Commencement letters, etc.
* Prepare and process Vendor Agreements. Set up new vendor files and maintain as required by client.
* Request new vendor set up and updates.
** Operations
* ** Assist PM with RFP/bidding process for new and renewing contracts.
* Preparation of vendor contracts, maintain valid contracts and ensure all contracts are updated timely.
* Assist with tenant issues or maintenance calls…