Executive Assistant

ektello is partnering with a leader in toy manufacturing to find an onsite Executive Assistant and Tax Project Administrator to support their team. This is a 6‑month, W2 contract to start and includes PTO, and we offer medical and 401k benefit options. The worksite location is El Segundo, CA.

This position is responsible for the Corporate Controller's Office and Tax leadership teams and reports directly to the Sr Vice President & Corporate Controller and Sr Vice President of Tax.

• Manage a busy schedule, calendar, and correspondence for the SVP/Controller (SVP) and leadership. The SVP and leadership team have multiple meetings, and extensive communication with direct reports, staff, colleagues, and external providers in various time zones globally. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day‑to‑day engagements.
• Complete efficiently and accurately a broad variety of administrative tasks that facilitate the Controller and Tax department's ability to effectively lead the organization, including: assisting with special projects; coordinating IT desktop issues; designing and producing complex documents, reports, and presentations as needed; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; managing vendor invoices;
  
  making travel arrangements; and completing expense reports.
• Prioritize executive's schedule and needs based on knowledge of needs & priorities (i.e. act as a gatekeeper and gateway role, and demonstrate ability to maintain credibility, trust, and support). Determine appropriate course of action, or response, exercising proper judgment, especially on matters of a confidential or critical nature.

• 7+ years administrative experience supporting the senior executive level.
• A bachelor's degree is preferred, but not required.
• Strong verbal and written communication skills. Experience working with international and domestic teams, multiple time zones and multiple languages.
• Strong organizational skills and attention to detail. Make appropriate, informed decisions regarding priorities and available time. Ability to deal with and handle changing schedules quickly and efficiently.
• Expert proficiency with Microsoft Office -- Outlook, Word, Excel, Power Point, etc.
• Ability to complete a high volume of tasks and projects with little or no guidance. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround; strong problem‑solving skills are required.