Assistant | Assets ELS

Position Overview

Apollo is a high-growth, global alternative asset manager. In our asset management business, we seek to provide our clients excess return at every point along the risk-reward spectrum from investment grade to private equity with a focus on three investing strategies: yield, hybrid, and equity. For more than three decades, our investing expertise across our fully integrated platform has served the financial return needs of our clients and provided businesses with innovative capital solutions for growth.

Through Athene, our retirement services business, we specialize in helping clients achieve financial security by providing a suite of retirement savings products and acting as a solutions provider to institutions. Our patient, creative, and knowledgeable approach to investing aligns our clients, businesses we invest in, our employees, and the communities we impact, to expand opportunity and achieve positive outcomes.

The Assistant provides administrative support to a team of executives within the Real Estate Debt and Credit Teams. Responsibilities include, but are not limited to, general, administrative, and/or project-based work, including coordination of contingent worker on- and off-boarding. The position may also require providing additional support to other members of the team.

• Schedule and organize meetings, conferences and off‑sites including all related logistics/materials – pro‑actively address conflicts and exercise strong judgment based on priorities, seeking guidance as needed
• Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination
• Execute on‑ and off‑boarding of contingent workers for the executives’ teams, using the VNDLY platform
• Screen incoming calls and greet guests in a professional and courteous manner
• Update Deal Cloud with relevant meetings
• Prepare and edit relevant materials for team, including Word Documents, and Excel Spreadsheets
• Allocate and process expenses for executives, including American Express and Out of Pocket expenses using the Concur expense management system
• Handle recruitment coordination and logistics for new employees on the team
• Manage work priorities independently and respond to business outside of normal business hours as needed
• Establish, develop, maintain and update filing system
• Use US Mail, Fed Ex, and other services to send and track priority mail
• Perform other related general administrative tasks for executives as assigned and required

• Bachelor’s Degree or seven or more years of administrative assistance experience or training, or equivalent combination of education and experience
• Ability to thrive in a fast‑paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines
• Strong initiative and ownership of responsibilities – Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
• Demonstrates a flexible and adaptable mindset, readily embracing new systems, tools, and processes while proactively identifying opportunities to improve efficiency and optimize workflows
• Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy
• Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials required
• Team‑oriented and collaborative attitude is a must
• Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and Power Point
• Experience in the finance industry is preferred but not required

Our Clients Rely On Our Investment Acumen To Help Secure Their Future. We Must Never Lose Our Focus And Determination To Be The Best Investors And Most Trusted Partners On Their Behalf. We Strive To Be

• The leading provider of retirement income solutions to institutions, companies, and individuals.
• The leading provider of capital solutions to companies. Our breadth and scale enable us to deliver capital for even the largest…