Administrative​/Clerical Intern, Office Administrator​/ Coordinator

Job Summary:

A short-term internship to provide critical administrative support to the finance and operations team during a key phase of system implementation. The primary focus of the role is on reducing administrative backlogs and ensuring timely, accurate data entry into the xtraCHEFplatform.

The position supports operational efficiency within a fast-paced food service or hospitality environment and contributes to the smooth rollout of essential systems. Responsibilities directly enable progress on the final stages of waste tracking and warehouse ordering system onboarding, as well as the preparation and delivery of xtra

CHEF platform training for managers and supervisors.

Crews Core Values

C - Collaborative sprit is essential to our workplace environment. We foster a culture of collaboration and teamwork. Each team member plays an integral role. We value the importance of everyone's contribution. We are one team, the Crews Team.

R - Realize revenue is driven through results and respect;
So, we operate with a sense of urgency to service our guests and brand partners. We outperform our competition, and we win as a result.

E - Embrace and drive change through empowerment and operational excellence. We do it better by being genuine, thoughtful, and innovative. We continuously explore and integrate new tools with the goal of providing best-in class service to our guest.

W - We Care and take the time to coach and train. We are 100 % coachable. We hold each other accountable through authentic, and honest feedback. We care about each member of the Crews Team simply because, We Care.

S- Success is the Crews experience
- The secret to our success is our Team. The Crews Team is made up of amazing individuals who are approachable, fun, authentic and humble, who have an absolute passion for providing an extraordinary service. We go above and beyond for our guests, our teams, our brands, and the communities in which we operate

Job Responsibilities:
Invoice Filing

• Sort and file paper invoices currently backlogged
• Ensure proper documentation and organization for audit readiness

Internship Goal

The intern will provide immediate administrative relief and help reduce system backlogs, enabling the xtra

CHEF lead to focus on:

• Final stages of waste tracking and warehouse ordering system onboarding
• Training of managers and supervisors on the xtra
  
  CHEF platform

Qualifications
Required:

• Strong attention to detail and time management
• Comfortable with data entry and paperwork organization
• Basic proficiency in Excel or Google Sheets
• Ability to work independently with minimal supervision

Preferred:

• Interest or background in hospitality, operations, or finance
• Familiarity with systems like xtra
  
  CHEF, Toast, or Plate
  
  IQ (a plus, not required)

Working Conditions:

• Non-exempt, seasonal position lasting approximately 3 months

• Short-term role supporting administrative and operational functions

• Part-time schedule, up to 25 hours per week

• Hourly pay rate of $20-$22, based on experience

• Primarily on-site work with some handling of physical documents

• Not eligible for benefits

This role is designed for temporary support during a focused implementation period and is not eligible for benefits.