On-site Administrative Assistant

Space Kinetic is a cleared, venture‑backed startup focused on addressing urgent national security priorities. Our goal is to deliver a suite of asymmetric capabilities for space superiority and missile defense, leveraging our proprietary electromechanical deployment system that enables rapid deployment of low‑cost payloads into space without firing a thruster. We are assembling our TRL‑5 prototype and aim to provide the United States with a new tool for securing the space domain and catalyzing the emerging space economy.

We are seeking an on‑site Administrative Assistant to support daily execution at our El Segundo office, maintaining a professional, organized, and welcoming environment across the company. This role serves as a key on‑site support function for office coordination, candidate logistics, purchasing follow‑up, and day‑to‑day administrative execution. The position works closely with leadership, talent acquisition, and internal teams to keep daily priorities moving efficiently.

• Serve as the primary on‑site administrative support for the El Segundo office
• Help maintain conference rooms, common areas, and office spaces organized, presentable, and ready for daily use
• Support meeting logistics, room setup, and internal scheduling needs
• Prepare meeting materials and assist with administrative follow‑up
• Help maintain office supplies and support daily office needs

• Coordinate interview scheduling with candidates and internal teams
• Welcome candidates onsite and serve as the first point of contact during interviews
• Support interview room readiness and overall interview flow
• Enter interview feedback into hiring systems as needed
• Assist with hiring‑related administrative coordination and follow‑up

• Provide day‑to‑day operational support for the El Segundo office and assist the Executive Assistant as needed
• Help with basic purchasing follow‑up for office and operational needs
• Assist in confirming that materials and supplies are received and documented in coordination with inventory control
• Receive, review, verify, and process invoices and purchase orders for accuracy and appropriate approvals
• Liaise with clients, vendors, and internal staff to relay information, schedule appointments, and support business operations
• Ensure confidentiality and accuracy when handling sensitive information, company records, and financial documents

• 3+ years of experience in administrative support, office coordination, or a similar business support role
• Strong organizational and communication skills
• Professional presence and comfort interacting with visitors, candidates, and internal teams
• Ability to manage multiple priorities in a fast‑paced environment
• Strong attention to detail and follow‑up discipline

• Experience supporting recruiting coordination, interviews, or office reception
• Familiarity with aerospace, defense, engineering, or startup environments
• Comfortable working in an environment where priorities move quickly

• Microsoft Office
• Microsoft Share Point
• Microsoft Teams
• Calendar and scheduling platforms
• Hiring systems and shared tracking tools

Salary Range: $65K – $78K

The position is onsite in El Segundo, CA.

• Highly Competitive PTO and Holiday Calendar
• Comprehensive Medical, Dental, and Vision Coverage
• Unique Performance‑Based Bonus Structure
• Health and Wellness Stipend
• Commuter Benefits

This position is subject to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR). Candidates must be a U.S. Person (U.S. citizen, permanent resident, protected individual as defined by law) or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about ITAR here.

Space Kinetic provides equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, gender identity, sexual orientation, national origin, veteran status, disability, or any other legally protected status.

The annual base salary for this role is below. Pay grades are determined by role, level, location, and market data. Individual pay will be determined on a case‑by‑case basis and may vary based on interviews and an assessment of several factors that are unique to each candidate, job‑related skills, relevant education/experience, certifications, and internal equity.

Pay Range: $65,000 USD - $78,000 USD