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Executive Operations Coordinator
Job in
El Segundo, Los Angeles County, California, 90245, USA
Listed on 2026-06-18
Listing for:
Avasant
Full Time
position Listed on 2026-06-18
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator
Job Description & How to Apply Below
Executive Support and Events Logistics
Supporting the Office of the CEO
Core Responsibilities Event Operations & Execution Support- Support operational execution of major executive and corporate events, including:
- Empowering Beyond
- Golf and Partner Connect
- VIP receptions and client experiences
- Coordinate event logistics and onsite execution support
- Assist with venue coordination and vendor management
- Support catering, F&B coordination, and hospitality logistics
- Coordinate event materials, supplies, and shipment logistics
- Serve as an onsite operational support resource during events
- Coordinate workshops and executive sessions hosted at the office
- Reserve and prepare meeting spaces and hospitality requirements
- Coordinate catering, supplies, and attendee logistics
- Support setup, breakdown, and execution of office-hosted events
- Ensure smooth operational delivery and professional guest experience
- Coordinate logistics for SoFi Suite events and hosted engagements
- Support guest management and hospitality coordination
- Manage invitations, confirmations, and onsite coordination
- Coordinate food, beverage, and entertainment logistics
- Transportation and logistics including pickups/drop-offs at airport, meetings, etc. for:
- Avasant's CEO
- Avasant Senior Executives
- Executive guests
- Support restaurant reservations and hospitality arrangements
- Assist with personal errands and coordination tasks as needed
- Coordinate pickups, deliveries, and operational errands related to executive activities
- Highly organized and detail-oriented
- Strong hospitality and executive presence
- Ability to operate in high-pressure and fast-paced environments
- Strong discretion and professionalism
- Excellent communication and coordination skills
- Flexible and responsive outside traditional working hours when required
- Ability to support early morning, evening, or weekend events when required
- Comfortable handling both operational logistics and executive-facing responsibilities
- Executive support or executive operations experience
- Event coordination or hospitality experience
- Vendor management and logistics coordination
- Experience supporting C-level executives preferred
- Experience coordinating VIP guests and executive travel/logistics is a plus
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