Senior Administrative Assistant

Senior-Level Administrative Assistant

The Aerospace Corporation is the trusted partner to the nation's space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you'll be part of a special collection of problem solvers, thought leaders, and innovators.

Join us and take your place in space.

The selected candidate will be required to work full-time, on-site at our facility in El Segundo, CA.

What You'll Be Doing

• Executes complex calendar, meeting and event planning, ensuring strategic scheduling and conflict resolution
• Prioritizes critical issues and information to support efficient decision making for leadership
• Acts as a trusted partner and representative for the GM, fostering collaboration across Aerospace Enterprise Services, internal management, government customers, contractors, and external senior leaders
• Enhances division processes and systems to drive organization, efficiency and industry-leading best practices
• Oversees coordination of division employee support, including office space management, on-boarding, timesheet administration/auditing, training requirements, supply/equipment procurement
• Provides input on GM/Division-level activities, ensuring effective communication, coordination and follow-up
• Coordinates and facilitates special projects, tracks actions items and deliverables
• Coordinates division, corporate, and customer reports/deliverables/org charts (compile/edit/publish)
• Arranges travel coordination, logistics, and expense reporting for leadership
• Collaborates with admins across the division and corporation to enhance efficiency and consistency
• Leads by training and mentoring admins and is a role model by demonstrating professionalism, team collaboration, technical expertise, and leadership behavior that is consistent with the company's values

What You Need to be Successful

Minimum Requirements for General Manager Administrative Partner:

• High School Diploma, GED or equivalent is required
• Advanced administrative skills: project coordination, strategic execution of tasks, organization, detail-oriented, writing, and proofreading
• Advanced technological fluency across a wide range of tools and platforms such as Microsoft Office applications including Outlook, Word, PowerPoint, Teams, SharePoint and Excel
• Advanced communication & interpersonal skills: leadership, collaboration, resiliency, strategic thinking, problem-solving, emotional intelligence, judgment, business acumen, and decision making, across all levels of the organization
• Ability to rapidly adapt to changing environments and anticipate needs of the organization
• Ability to handle sensitive and personnel-related information appropriately and support sensitive management functions
• Ability to work independently and/or cooperatively with a team to proactively initiate activities, resolve issues, and deliver innovative solutions with minimal direction within timelines
• This position requires Top Secret/SSBI/SCI security clearance, which is issued by the U.S. government. U.S. citizenship is required to obtain a security clearance.

How You Can Stand Out

It would be impressive if you have one or more of these:

• Prior experience as a senior admin or similar role
• Familiarity with enterprise software packages such as Concur, Workday, JIRA, Confluence
• Familiarity with Aerospace corporate organizational structures, policies, processes, and practices
• Experience working in a customer facing organization
• Experience with classified procedures, processes, and data handling

We offer a competitive compensation package where you'll be rewarded based on your performance and recognized for the value you bring to our business. The grade-based pay range for this job is listed below. Individual salaries within that range are determined through a wide variety of factors including but not limited to education, experience, knowledge and skills.

(Min - Max)

$37.44 -…