Front Desk Coordinator

Part-Time Receptionist & Administrative Assistant

Location:

El Segundo, CA (Onsite)

Schedule:

Monday–Wednesday | 8:30 AM – 5:00 PM (24 hours per week)

Position Summary

Our client is seeking a dependable, professional, and highly organized Part-Time Receptionist & Administrative Assistant to support daily office operations and provide administrative assistance to the executive leadership team. This role serves as the face of the organization, managing front desk responsibilities while supporting executive administration, HR functions, purchasing, and office operations.

This is a long-term part-time opportunity for someone looking for a stable, consistent schedule. The office environment offers periods of downtime throughout the day, making it an excellent fit for a college or graduate student who would like the flexibility to complete coursework while remaining available to support the office as needed.

Key Responsibilities

Front Office & Reception

• Serve as the primary point of contact for incoming phone calls and visitors
• Welcome guests and maintain a professional front desk environment
• Coordinate conference room schedules and assist with meeting logistics
• Receive, sort, and distribute incoming mail and deliveries

Executive & Administrative Support

• Provide administrative support to the CEO, President, and COO
• Manage calendars, schedule meetings, and coordinate appointments
• Assist with travel arrangements and itinerary coordination
• Prepare and maintain executive materials, business cards, and presentations
• Support company events and special projects as needed

Finance & Purchasing Support

• Process employee expense reports and reimbursements
• Enter financial information and assist with basic accounting tracking
• Coordinate purchasing requests and vendor communications
• Maintain purchasing records and documentation

Human Resources Support

• Coordinate onboarding and offboarding activities
• Assist with new hire orientation and training logistics
• Maintain confidential personnel files and HR documentation
• Support various HR administrative projects as needed

Office Operations

• Manage shipping and receiving activities
• Maintain organized filing systems and office records
• Order, track, and replenish office and kitchen supplies
• Assist with preparing marketing, event, and promotional materials
• Provide general administrative support to ensure efficient daily operations