More jobs:
Executive Assistant
Job in
El Segundo, Los Angeles County, California, 90245, USA
Listed on 2026-08-20
Listing for:
Kelly Services
Full Time
position Listed on 2026-08-20
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator
Job Description & How to Apply Below
** Executive Assistant*
* Supports the SVP & Corporate Controller and SVP of Tax with high-level administrative and operational assistance across both departments.
** What You'll Do*
* + Manage calendars, scheduling, and communications for two senior executives across global time zones
+ Handle confidential and time-sensitive matters with sound judgment
+ Prepare documents, reports, presentations, and correspondence
+ Coordinate travel, expense reports, and vendor invoices
+ Support the department during financial close and other high-volume periods
+ Help prepare materials for Audit Committee, CFO, and finance leadership meetings
+ Assist with tax department operations: billing, budgets, purchase orders, invoice approvals, and recordkeeping
+ Assist with tax authority correspondence and global data collection
+ Manage office logistics - meeting rooms, supplies, and general office support
+ Handle ad hoc requests as needed
** What You'll Need*
* + 7+ years supporting senior executives in an administrative role
+ Bachelor's degree preferred, not required
+ Strong communication skills; comfortable working across international teams/time zones
+ Expert-level Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
+ Excellent judgment, discretion, and ability to handle confidential information
+ Strong organizational skills and ability to manage shifting priorities under pressure
+ Self-motivated, proactive, and able to work independently or as part of a team
+ Flexibility for early/late hours as needed
Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP's Employment Accommodation policy.
Applicants need to make their needs known in advance.
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