Administrative Assistant, Legal & Business Affairs

The Opportunity:

We’re seeking a talented and highly organized Administrative Assistant to support the Entertainment & Media group within Mattel’s Legal & Business Affairs (LBA) team. This position is responsible for providing day-to-day administrative support to the LBA Entertainment & Media team, which supports Mattel Studios, Mattel Digital Studios, Experiences, Rights Management, and Music, among other businesses. Successful candidates will be detail-oriented, proactive self-starters who thrive in a fast-paced, high-energy environment and can anticipate the needs of the team.

This position is located at Mattel’s headquarters in Los Angeles.

Administrative Support:

• Schedule and coordinate various calls and meetings, both internal and external, and provide phone coverage, as needed
• Manage executives’ schedules and calendars, prioritizing based on knowledge of the needs and priorities of the business
• Create PowerPoint decks, Excel spreadsheets, redlines, and other charts/materials - thinking creatively and out-of-the-box in doing so
• Assist with correspondence and deliverables tracking and project and task management
• Assist with scanning, copying, distribution, and mailing/shipping of various documents
• Order supplies for the team
• Assist with new hire onboarding, as needed
• Improve existing administrative practices

Systems & Operations:

• Assist with document/record management, billing, preferred supplier, and matter management systems, as well as other systems used by the Law Department
• Regularly update electronic records (and physical files, as needed)
• Support with various budgeting and spend matters, including forecasts and accruals, interfacing with law firms, managing e-billing payments, and creating related reports
• Assist with processing invoices, including creation of purchase orders
• Assist in registering attorneys for CLE webcasts and seminars, and tracking CLE requirements

Team

Collaboration:

• Collaborate constructively with assistants and staff within and outside the Law Department, including C-suite executive assistants
• Assist attorneys and/or paralegals with other projects, as needed
• Provide secondary and backup support to other groups within the Law Department, as needed

Our ideal candidate will have 5+ years’ previous administrative assistant experience, including experience supporting a team of directors/managers or attorneys, as well as the following attributes:

• Detail-oriented, with excellent planning, organization, and communication skills (in emails, on the phone, etc.)
• Technology savvy (strong working knowledge of Microsoft Office - Outlook, Word, Excel, and PowerPoint) is required; skilled at learning new software and troubleshooting MS Office challenges
• A positive attitude and willingness to juggle and complete a multitude of tasks with efficiency and accuracy
• The ability to act intuitively and anticipate the needs of supervisors
• Strong communication and interpersonal skills and the ability to work effectively with internal and external stakeholders
• Proactive/self-starter and capable of working as a member of a team, as well as independently
• Ability to professionally manage changing and conflicting priorities
• Trustworthy and able to appropriately handle confidential and other sensitive information and materials

* The pay range is indicative of projected hiring range, however base pay will be determined based on a candidate’s work location, skills and experience.

Mattel offers competitive total pay programs, comprehensive benefits, and resources to help empower a culture where every employee can reach their full potential.

Don’t meet every single requirement? At Mattel, we are dedicated to an inclusive workplace and a culture of belonging. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles. Join Mattel's Talent Community and start receiving exciting updates about our company, our employees, and our culture.

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