Administrative Assistant​/Receptionist

Overview

AtPrager Metis, we are people of integrity.

We commit to the highest standards of excellence: in our competence, professionalism, and our client service. We believe this leads to the achievement of personal, team, and organizational goals.

We leverage our unique talents and work in partnership with a team of accomplished professionals.

Our environment is flexible, transparent, and diverse.

Partners & Managers are engaged in mentoring, leading by example, and collaboration to support our career path choices.

At Prager Metis, we are part of something bigger.

For more information on Prager Metis'sphilanthropy.

In January of 2022, Prager Metis became the first CPA firm to set up shop in the Metaverse.

Qualified individuals will have the opportunity to join our employee friendly corporate culture, which offers excellent career growth opportunities and mobility.

Prager Metis offers:

• Flexible work arrangements (Remote/WFH/Hybrid on select roles)
• Competitive base salaries
• Paid time off, Sick Time, & Holidays
• Medical, Dental, and Vision Insurance
• Access to Employee Wellness Programs
• Summer Flexible Schedule
• Employer contribution to 401(k) plan
• CPA licensure support & Incentives as well as other applicable certifications and licenses
• Make a Difference:
  Volunteer opportunities with charity partner organizations

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The Administrative Assistant/Receptionist will be point of contact for all administrative and reception needs for our El Segundo, CA office and may include some administrative overflow from our San Jose, CA office when necessary. This person will oversee daily business operations and will act as the operational anchor of the office and company, handling all administrative systems, facilities (in partnership with Facilities Management), workflows, and communications.

We are seeking an individual who is well-versed in day-to-day office management, client management, customer service and other related administrative office responsibilities. This individual will support multiple Partners and Managers' clients within the office.

General day-to-day responsibilities:

• Provide support & communication to all clients, partners and team members as needed
  • Manager employee and office calendars in Microsoft Outlook
  • Manage, maintain, and create Client Portals when necessary
• Coordination of tax work papers, Sure prep, and tax return assembly
  • Handle wire transfers, check deposits, credit card charges into CCH & Quick Books
• Client Administrative Duties:
  • Preparation of Engagement Letters for Clients
  • Enter client expenses, follow up on collections, client billing & invoices/statements
• Assist with general office maintenance & upkeep
  • Maintain copy machine, kitchen area, inventory supplies and order as needed
  • Document organization including scanning, filing & sorting mail
• Other duties as assigned related to the needs of the business, our clients, and partners
• This position does require occasional and seasonal overtime and rotating evening/weekend hours during tax season (February - April)

General office hours are 9:00 am - 5:00 pm

Please note this position requires this individual to be 100% in office daily Monday through Friday and not eligible for remote or WFH

Starting salary range for this position is between $58K-62K and will be finalized based on the candidate's years of relevant experience and local cost of labor

• 2
  -3 years of experience working as an administrative assistant or in an administrative capacity where the aforementioned role’s responsibilities were part of daily routine
• Previous tax admin or accounting experience is highly desired, not required
• Strong knowledge of and proficiency with Microsoft Office…