Executive Assistant

Low Earth orbit is open for business. Varda is accelerating the development of commercial space infrastructure, from in-orbit pharmaceutical processing to reliable and economical reentry capsules.
Varda’s W-Series vehicles are built, designed, and operated by Varda in-house, including the pharmaceutical processing payloads, the capsules, the C-PICA heat shields, and the satellite buses.

From life-saving pharmaceuticals to more powerful fiber optics, there is a world of products used on Earth today that can only be manufactured in space. Varda is accelerating innovation in the orbital economy by creating both the products and infrastructure needed so space can directly benefit life on Earth. Our mission is to expand the economic bounds of humankind.

Our team is uniquely suited to accomplishing this goal, with leadership and staff comprised of veterans from SpaceX, Blue Origin, major pharmaceutical companies and Silicon Valley. Varda was founded in January 2021 by Will Bruey and Delian Asparouhov with significant backing from world class investors including Khosla Ventures, Lux Capital, Founders Fund, Caffeinated Capital, General Catalyst, and Also Capital.

Varda is headquartered in El Segundo, California, where we have offices and a production facility where our vehicles, equipment, and materials are built, integrated, and tested. Varda also has offices in Washington, DC and Huntsville, AL.

Join Varda, and work to create a bustling in-space ecosystem.

We areseekinga highly organized, service-oriented, and proactive

Executive Administrative Assistant to support our Manager of Administration & Executive Projects and Executive Leadership Team, with a primary focus onour Pharma, Business Development, and Gov Affairs executives. This rolewouldprimarilysupportthe team from the
888 N Douglas campus with some crossover at 225 S Aviation Blvd. This role combines executive-level administrative support with creatingawelcomingand professional office experience for visitors, candidates, and team members.

You’llmanage calendars, travel, and meetings, coordinateonsite meetings,assistin planning company events, and help keep the office running smoothly. Success in this role requires a self-starter mindset, comfortoperatingin a fast-paced startup and tech-driven environment, and a strong focus on customer service and hospitality. This is an ideal position for someone who enjoys a mix of front-facing hospitality and behind-the-scenes organization, thrives in dynamic environments, and takes pride in delivering exceptional support.

Reports to: Manager of Administration & Executive Projects

Executive & Administrative Support

• Provide administrative support to the Pharma, BD, and Gov Affairs leadership teams, including calendar management and prioritization, high-profile meeting coordination, and travel arrangements
• Assist in preparing agendas, presentations, and follow-up materials for executive meetings and conferences
• Track and manage expense reports for assigned executives
• Provide backup support to the Manager of Administration & Executive Projects as needed

Reception & Office Operations

• Greet and welcome visitors, clients, and candidates with professionalism and warmth
• Answer and direct incoming emails and requests
• Assist in planning and executing company events, meetings, and celebrations
• Help with office supply and swag ordering, vendor coordination, and service requests
• Coordinate logistics as needed for high profile candidate onsite interviews and/or special guests including scheduling, travel, catering, and office tours

General Support

• Collaborate with internal teams on special projects and ad-hoc administrative tasks
• Maintain confidentiality and handle sensitive information with…