Subcontract Administrator

Responsibilities

• Establish and maintain good supplier relations.
• Coordinate with internal groups to ensure the steady flow of deliveries to support the project production schedule.
• Support purchasing activities and RFP requirements as needed.
• Develop and maintain vendor relationships.
• Ensure vendors are properly supported to maintain the subcontract schedule.
• Ensure vendor compliance with all subcontract requirements.
• Assist and advise engineering, quality, accounting, production, and project management departments as needed.
• Regularly report vendor status to management groups.
• Monitor shipments and deliveries, advising the logistics department on the best shipping methods.
• Maintain purchasing files and documents.
• Prepare documents for Buy America compliance and audits.
• Prepare reports for DBE compliance.
• Maintain regular vendor communications through meetings, emails, or other communication forms.
• Travel will be required (domestic and international).
• Reconcile vendor invoices.
• Perform other duties and projects as assigned.

• Strong problem-solving skills.
• Ability to work with diverse personality and cultural groups.
• 3+ years of working experience in the rail industry, preferably in a purchasing or contracts capacity.
• Advanced computer skills in MS Office (Word, Excel, Access).
• Ability to work independently or with minimal oversight on standard problems.
• Ability to organize and prioritize to meet strict deadlines.
• Ability to analyze current processes, identify areas of inefficiency, and suggest improvements.
• Ability to read, understand, and discuss basic technical concepts.
• Experience reading and understanding engineering drawings and documents is a plus.
• Strong background in managing multiple supplier issues simultaneously is desired.
• Bachelors Degree in Business or a related area, or equivalent experience in Purchasing or Contract.

• Establish and maintain good supplier relations.
• Coordinate with internal groups to ensure the steady flow of deliveries to support the project production schedule.
• Support purchasing activities and RFP requirements as needed.
• Develop and maintain vendor relationships.
• Ensure vendors are properly supported to maintain the subcontract schedule.
• Ensure vendor compliance with all subcontract requirements.
• Assist and advise engineering, quality, accounting, production, and project management departments as needed.
• Regularly report vendor status to management groups.
• Monitor shipments and deliveries, advising the logistics department on the best shipping methods.
• Reconcile vendor invoices.
• Maintain purchasing files and documents.
• Prepare documents for Buy America compliance and audits.
• Prepare reports for DBE compliance.
• Maintain regular vendor communications through meetings, emails, or other communication forms.
• Travel will be required (domestic and international).
• Perform other duties and projects as assigned.

Salary Type:
Annual Salary

Salary Min: $90000

Salary Max: $110000

Currency Type: USD