Logistics Coordinator

Job Title: Business Coordinator / Executive Assistant

Location: El Segundo, CA 90245

Work Schedule: Hybrid (3 days onsite)

Pay Rate: $29/hour on W2

Duration: 12-month contract with possible extension

We are seeking a highly organized Business Coordinator / Executive Assistant to support procurement, logistics, project coordination, and vendor management activities. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast‑paced environment. The ideal candidate will work cross‑functionally with Marketing, Logistics, Accounts Payable, and suppliers to ensure projects and shipments stay on schedule.

• Track inbound international shipments and coordinate with freight forwarders.
• Monitor shipment status, confirm delivery dates, and reroute shipments when necessary.
• Obtain Proof of Delivery (POD) documentation.
• Prepare and distribute weekly shipment status reports to internal stakeholders.

• Create and manage Purchase Orders (POs).
• Ensure POs meet internal audit requirements, including approvals and supporting documentation.
• Procure repeat items and assist with sourcing new promotional products.

• Maintain project trackers, including purchase orders, delivery schedules, and key milestones.
• Coordinate timelines and ensure project deliverables remain on schedule.
• Collaborate with internal teams and external vendors to support project execution.

• Resolve receiving issues by coordinating with logistics providers and warehouse teams.
• Ensure complete and timely delivery of goods from suppliers.
• Request and coordinate expedited shipping when needed.
• Ensure required product information and documentation are completed.

• Partner with Accounts Payable to ensure timely vendor payments.
• Review invoices for accuracy and resolve invoice discrepancies.
• Process confirmations for non-stock purchase orders.
• Track quarterly spending and prepare annual spend reports.

• 2+ years of experience in Business Coordination, Project Coordination, Procurement, Supply Chain, Operations, or Executive Support.
• Experience managing Purchase Orders and vendor communications.
• Knowledge of logistics, shipment tracking, and inventory coordination.
• Experience working with Accounts Payable and invoice reconciliation.
• Strong organizational, multitasking, and project coordination skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, especially Excel.
• Experience with ERP systems (SAP, Oracle, or similar) is preferred.

• Purchase Order (PO) Management
• Vendor & Supplier Coordination
• Shipment Tracking & Freight Coordination
• Logistics & Inventory Management
• Accounts Payable Support
• Invoice Processing & Reconciliation
• Spend Reporting
• Project Coordination
• Procurement & Sourcing
• ERP Systems (SAP, Oracle, etc.)
• Advanced Excel
• Cross‑functional Collaboration

Intelli Pro is an Equal Opportunity Employer. We value diversity and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants.