AP Supervisor

Alliance Resource Group is partnered with a VC-backed clean energy technology company seeking an experienced Accounts Payable Supervisor to lead its AP team and the end‑to‑end payables cycle. You will help shape how the function operates as the company scales, with a near‑term focus on building strong foundations: tightening processes, deepening vendor relationships, and driving performance.

• Lead end‑to‑end AP operations, including invoice receipt, coding, 3‑way matching, approval routing, vendor communications, and payment disbursement, ensuring accuracy and timeliness across all payment methods.
• Manage the employee expense reimbursement process and ensure compliance with the company’s travel and expense policy.
• Review and approve AP transactions and journal entries within delegated authority limits, and lead the AP contribution to the monthly close, including accruals, reconciliations, and reporting to the Controller.
• Own vendor master data integrity, from onboarding and ongoing maintenance to resolution of escalated disputes and payment discrepancies.
• Oversee W‑9 collection, 1099 preparation, and sales/use tax compliance on applicable purchases.
• Track and report key AP metrics, including invoice cycle time, on‑time payment rate, aging, and processing bottlenecks, surfacing trends and escalating risks to management.
• Design and enforce internal controls and segregation of duties to meet company policy, regulatory, and audit standards, support internal and external audit requests, and drive process improvements and AP and payment system implementations, upgrades, and integrations.
• Partner cross‑functionally with Procurement, Treasury, and Finance to improve procure‑to‑pay workflows, and provide day‑to‑day guidance and mentorship to AP staff.

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• 5+ years of accounts payable experience in a fast‑paced, high‑growth environment, including 2+ years in a supervisory role.
• Experience with purchase orders and 2‑ and 3‑way matching controls.
• Strong understanding of AP processes, internal controls, and GAAP principles.
• Proficiency with major ERP and payables platforms.
• Strong interpersonal and communication skills, with the ability to manage vendor and internal stakeholder relationships.
• Excellent attention to detail and organizational skills.

• Familiarity with 1099 reporting and sales/use tax requirements.
• Experience supporting external audits and diligence requests.
• Background in high‑volume AP environments (100+ invoices per week and growing).
• Experience with AP automation and tool implementations.
• Exposure to multi‑entity and multi‑currency operations.

• BILL
• Ramp
• Net Suite
• Oracle
• SAP

The chance to lead and scale the AP function at a high‑growth energy technology company, with real ownership of process, controls, and team development, plus close collaboration with Procurement, Treasury, and Finance leadership.