Recruitment & Learning Coordinator

Overview

Under general supervision, the Talent Operations & Learning Coordinator plays a critical role in delivering a seamless, compliant, and engaging candidate-to-employee experience. This role supports recruiting, onboarding, and talent operations through post-offer processing, interview logistics, background checks, and HRIS administration, as well as supporting learning initiatives through training coordination, completion tracking, and reporting. This role has a primary reporting relationship to the leader overseeing Recruiting/Talent Operations and a dotted-line reporting relationship to the leader overseeing Learning & Development for training and learning-related responsibilities.

• Recruiting & Onboarding Operations
  • Develop and maintain accurate records of applicant and new-hire status following offer acceptance, including background checks and pre-employment requirements.
  • Prepare, distribute, and track offer letters via the HRIS and email, ensuring accuracy, proper approvals, and timely delivery to candidates.
  • Communicate onboarding and post-offer processes clearly to new hires and follow up on outstanding actions as needed.
  • Launch, monitor, and manage background checks through third-party vendors; track results, follow up on delays, and escalate discrepancies to HR Partners for guidance.
  • Initiate new hires in the HRIS and coordinate approvals and completion with internal stakeholders.
  • Utilize applicant tracking systems and background check platforms to ensure candidate data is current and complete.
  • Manage all interview scheduling, logistics, and candidate communications, ensuring a professional and positive experience for candidates and internal teams.
  • Provide support with resume sourcing and candidate screening for a variety of open roles as needed.
• Training & Learning Administration
  • Assist with the administration and logistics of live and virtual training sessions.
  • Track completion and due dates for all required and mandatory training programs and follow up with employees and managers in accordance with the established escalation policy.
  • Monitor required compliance training and conduct compliance training audits.
  • Run and monitor reports related to new hires, training completion, and learning compliance as well as follow up with any outliers based on the outlined escalation policy.
  • Support the learning team in the creation of training materials, including e-learning content, course documentation, and voiceover/audio recordings.
• Process Management & Reporting
  • Run, analyze, and distribute reports related to new hires, onboarding progress, training completion, and compliance metrics.
  • Send and monitor two-week new-hire surveys and manage third-party new-hire survey tools.
  • Analyze survey results and provide insights and trends to HR leadership to support continuous improvement initiatives.
  • Manage administrative processing of vendor invoices, including securing approvals, submitting for payment, tracking payment status, and escalating discrepancies.
  • Document, review, and update internal processes to ensure accuracy, consistency, and alignment with current practices.
  • Support continuous improvement of recruiting, onboarding, and training workflows.
  • Other duties as assigned.

• Bachelor’s degree in Human Resources, Business Administration, or a related field or equivalent combination of education and experience, and 1+ years of hands-on HR experience, including HR operations, recruiting coordination, onboarding, learning administration, or related HR functions. OR 3+ years of hands-on HR experience, including HR operations, recruiting coordination, onboarding, learning administration, or related HR functions.
• Experience working with HRIS, applicant tracking systems, background check platforms, and learning management systems.
• High attention to detail and accuracy, particularly in documentation and systems work.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Manage multiple projects simultaneously in a fast-paced environment, balancing competing priorities while meeting deadlines.
• Stay highly organized and detail-oriented, with strong follow-through and a commitment to accuracy across systems, documentation, and communications.
• Communicate clearly and professionally with candidates, hiring managers, recruiters, HR Partners, vendors, and internal stakeholders at all levels.
• Exercise sound judgment and discretion when handling sensitive and confidential information.
• Adapt quickly to changing priorities, processes, and business needs while maintaining a calm and solutions-oriented approach.

• Experience in media, publishing, journalism, or a fast-paced, mission-driven organization is highly desirable.
• Experience creating or supporting e-learning content and training materials.
• Familiarity with tools such as Well Said, Captivate Classic, Google Slides, or similar learning content platforms.
• Experience supporting…