Recruitment & Learning Coordinator

Overview

Under general supervision, the Talent Operations & Learning Coordinator plays a critical role in delivering a seamless, compliant, and engaging candidate-to-employee experience. This role supports recruiting, onboarding, and talent operations through post-offer processing, interview logistics, background checks, and HRIS administration, as well as supporting learning initiatives through training coordination, completion tracking, and reporting. Primary reporting relationship to the leader overseeing Recruiting/Talent Operations with a dotted-line to the leader overseeing Learning & Development for training and learning-related responsibilities.

• Recruiting & Onboarding Operations

  • Develop and maintain accurate records of applicant and new-hire status following offer acceptance, including background checks and pre-employment requirements.

  • Prepare, distribute, and track offer letters via the HRIS and email, ensuring accuracy, proper approvals, and timely delivery to candidates.

  • Communicate onboarding and post-offer processes clearly to new hires and follow up on outstanding actions as needed.

  • Launch, monitor, and manage background checks through third-party vendors; track results, follow up on delays, and escalate discrepancies to HR Partners for guidance.

  • Initiate new hires in the HRIS and coordinate approvals and completion with internal stakeholders.

  • Utilize applicant tracking systems and background check platforms to ensure candidate data is current and complete.

  • Manage all interview scheduling, logistics, and candidate communications, ensuring a professional and positive experience for candidates and internal teams.

  • Provide support with resume sourcing and candidate screening for a variety of open roles as needed.

• Training & Learning Administration

  • Assist with the administration and logistics of live and virtual training sessions.

  • Track completion and due dates for all required and mandatory training programs and follow up with employees and managers in accordance with the established escalation policy.

  • Monitor required compliance training and conduct compliance training audits.

  • Run and monitor reports related to new hires, training completion, and learning compliance as well as follow up with any outliers based on the outlined escalation policy.

  • Support the learning team in the creation of training materials, including e-learning content, course documentation, and voiceover/audio recordings.

• Process Management & Reporting

  • Run, analyze, and distribute reports related to new hires, onboarding progress, training completion, and compliance metrics.

  • Send and monitor two-week new-hire surveys and manage third-party new-hire survey tools.

  • Analyze survey results and provide insights and trends to HR leadership to support continuous improvement initiatives.

  • Manage administrative processing of vendor invoices, including securing approvals, submitting for payment, tracking payment status, and escalating discrepancies.

  • Document, review, and update internal processes to ensure accuracy, consistency, and alignment with current practices.

  • Support continuous improvement of recruiting, onboarding, and training workflows.

  • Other duties as assigned.

• Requirements

  • Bachelor's degree in Human Resources, Business Administration, or a related field or equivalent combination of education and experience, and 1+ years of hands-on HR experience, including HR operations, recruiting coordination, onboarding, learning administration, or related HR functions. OR 3+ years of hands-on HR experience, including HR operations, recruiting coordination, onboarding, learning administration, or related HR functions.

  • Experience working with HRIS, applicant tracking systems, background check platforms, and learning management systems.

  • High attention to detail and accuracy, particularly in documentation and systems work.

  • Excellent written and verbal communication skills.

  • Ability to handle sensitive and confidential information with discretion.

  • Manage multiple projects simultaneously in a fast-paced environment, balancing competing priorities while meeting deadlines.

  • Stay highly organized and detail-oriented, with strong follow-through and…