Accounts Payable Specialist - Part Time

Job Title

Accounts Payable Specialist (Part-Time)

Controller of Finance and Administration, Stabila Inc.

In-Depth knowledge of accounting principles, general ledger, and chart of accounts

Strong Organizational skills

ERP experience - preferred Prophet 21

Moderate to Advance Excel Skills

Effective, clear, and timely communication

Detailed and deadline driven

Adaptability and willingness to grow

Basic understanding with foreign (Canadian) and US currency

Flexible but consistent, part time schedule Monday - Friday

Can-Do attitude, team player, positive, enthusiastic, ability to be cross trained with some accounts receivable functions when team members are on vacation.

• Work with staff accountant on coding of invoices for operational expenses
• Convert PO vouchers for all inventory receipts
• Prepare and update cash requirement reports for staff accountants’ review on check dates (10 th , 20 th , and last day of the month)
• Issue and gather supporting documents for when vendors are paid
• Research and approve new vendors and maintain vendor information in ERP system
• Reconcile and review all incoming vendor statements and resolve if any discrepancies
• Manage inner company payable aging report and balance to trial balance and ledger
• Provide back up for commission monthly payments – due on the 10 th of each month
• Provide back up for co-op claims once approved
• Log and track all payments in daily cash log for US and Canada accounts
• Approve positive pay items is applicable
• Reconcile cleared disbursements daily, if applicable
• Other responsibilities include back up support for accounts receivable, provide admin and finance support to other members of the accounting team, assist with 1099-year end filings, maintain all and any accounts payable logs, obtain and track all vendor compliance paperwork