Assistant Business Manager

ASSISTANT BUSINESS MANAGER WILBUR WRIGHT COLLEGE

City Colleges of Chicago’s vision is to be recognized as the city’s most accessible higher education engine of socioeconomic mobility and racial equity – empowering all Chicagoans to take part in building a stronger and more just city. The community college system’s more than 3,500 faculty and staff serve more than 60,000 students annually at seven colleges and five satellite sites.

Reporting to the Director of Business Services, the Assistant Business Manager — is responsible for supporting the financial, operational, and administrative functions of the department. This position ensures efficient business operations, budget management, procurement compliance, contract administration, and coordination of various business service activities. The Assistant Business Manager works collaboratively with Business Services staff, college leadership, faculty, staff, vendors to support the mission and goals of City Colleges of Chicago.

At Wright College, the Assistant Business Manager – serves as the second-in-charge of a college’s Business Office, assisting in directing and managing the day-to-day operations of the department. Responsibilities include supporting financial and business operations; monitoring and reporting financial transactions and expenditures; assisting with the management of grant, operating, and auxiliary budgets; overseeing purchasing and procurement activities; ensuring compliance with college policies and procedures;

and supporting customer service, cashiering, and revenue management functions.

The Assistant Business Manager also provides leadership and oversight of key Business Office operations, including front-desk services, cash handling and reconciliation processes, student payment transactions, accounts receivable activities, and the review and processing of purchasing documents and invoices. The position supports the coordination of office workflows, promotes operational efficiency and customer service excellence, supervises Business Office support staff, and serves in the absence of the Director of Business Services to ensure continuity of departmental operations.

• Supervises and monitors work activities of College Bursar Assistants engaged in providing customer service and assisting students with account inquiries including tuition and fee payments, payment plans, status of student accounts, and related inquiries.
• Provides guidance and support to staff in reviewing student accounts and explaining transactions, tuition debt, and registration holds to students. Works directly with staff and students to resolve complex issues.
• Oversees staff in researching and analyzing student accounts with registration holds to identify discrepancies and validate accuracy of account information. Makes determination and approves removing holds on student accounts.
• Oversees the processing of tuition and book vouchers for third party billings. Ensures student accounts in Campus Solutions CS9 reflect voucher status, that Assistant Business Manager-College payments are posted to student accounts, and that information requested by third party vendors is provided.
• Oversees cashiering operations, ensuring proper procedures are followed in the receipt of cash and checks for tuition and fee payments; the issuance of receipts; and the posting of payments to student accounts using People Soft Financials.
• Monitors and ensures cashiers balance out cash drawers. Reviews and verifies accuracy of reconciliation reports balancing revenue receipts with student accounts. Coordinates weekly cash pick up with armored guard /security vendor.
• Supervises staff providing training and assistance to department staff responsible for preparing purchase requisitions for goods and services. Reviews requisitions for accuracy and completeness and provides approval to generate purchase orders
• Oversees the receipt and review of vendor invoices, ensuring procedures are followed in verifying receipt of goods and services, reviewing invoices against requisitions, and forwarding to accounts payable for vendor payment.
• Works with staff in resolving vendor issues…