Administrative Assistant

Description

Position: Administrative Assistant
Location: Elgin, IL

• Scan and upload completed service job files.
• Operate standard office equipment.
• Assist with invoicing and collections.
• Perform general data entry for accounting purposes.
• Check and verify job files, timesheets, and service tickets for accuracy.
• Communicate effectively via phone and email with the accounting department, Deshazo customers, and executives.
• Assist the Branch Manager, Office Manager, Salespeople, and Technicians with administrative tasks as needed.

• High level of accuracy and attention to detail.
• Professional and pleasant communication with team members and the public.
• Ability to manage multiple deadlines.
• Proficient in Outlook, Excel, and Word; able to quickly learn internal accounting systems.
• Strong problem‑solving skills.

• This position operates in a professional office setting.
• Regular use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

• While performing the duties of this job, the employee is regularly required to talk and hear.
• Frequent standing, walking, use of hands and fingers, and reaching with arms are required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• BCBS health insurance
• Dental ision
• 401k plan with match
• Short and long‑term disability insurance available
• Company‑paid basic life insurance
• Employee assistance program
• Additional life insurance available
• 9 paid holidays
• PTO Program
• Tool purchase program
• Weekly pay periods with direct deposit
• Competitive pay

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled/Other Protected Category

Deshazo’s Mission:
Deshazo is committed to elevating our clients’ business needs through custom‑built cranes and tailor‑made automation systems. We enhance our products by providing expert inspections, repairs, modernizations or rebuilds.