Office Associate

Position: OFFICE ASSOCIATE
Job

Requisition

Opening Date: 02/23/2026

Closing Date: 03/06/2026

Agency:
Department of Human Services

Class

Title:

OFFICE ASSOCIATE - 30015

Skill Option:
Keyboarding

Bilingual Option:
None

Salary:
Anticipated Salary: $4,004 - $5,464 per month ($48,048 - $65,568 per year)

Job Type: Salaried

Category:
Full Time

County:
Kane

Number of Vacancies : 1

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

All applicants who want to be considered for this position MUST apply electronically through the  website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Division of Behavioral Health and Recovery is seeking to hire an Office Associate for the Elgin Mental Health Center located in Elgin, Illinois. Working in the forensic building provides complex and difficult clerical work for the Security Department. Takes minutes for a variety of committee meetings. Creates, keyboards, verifies, and proofs for accuracy all documents, forms, reports, etc., utilizing specialized medical and psychological terminology.

Creates and updates all security related databases. Creates and produces a variety of computerized reports, forms, flow charts, graphs, and statistical data. Maintains a tickler file to track due dates for the security department for required reports and responses to external organizations, including Office of Inspector General (OIG). Completes timekeeping for the Security Department.

Essential Functions

* Working in the forensic building, provides complex and difficult clerical work for the Security Department.

* Creates and updates all security related databases including a database tracking restraint, seclusion and physical hold usage on all forensic and civil units.

* Maintains a tickler file to track due dates for Security Department for required reports and responses to external organizations, including Office of Inspector General (OIG).

* Answers, screens, and forwards communications for the Security Department.

* Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

* Requires knowledge, skill and mental development equivalent to completion of high school and two (2) years of office experience.

* Requires the ability to keyboard accurately at 45 wpm.

Conditions of Employment

* Requires the ability to utilize office equipment, including personal computers and basic software packages such as Microsoft Office.

* Requires ability to pass the IDHS background check.

* Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.

* The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours:

Monday - Friday, 7:00am - 3:00pm; 30-minute unpaid lunch

Headquarter

Location:

750 S State St, Elgin, Illinois, 60123

Division of Behavioral Health and Recovery

Elgin Mental Health Center

Forensic Security Department

Work County:
Kane

Agency Contact: DHS.Hiring Unit

Posting Group:
Office & Administrative Support;
Social Services

About the Agency:

The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our…