High School Principal Secretary C

Position Title:

High School Principal Secretary C

Bargaining Unit: DUSA
Department/

Location:

Secondary Schools Instruction & Equity
Calendar Days: 260

Reports To:

Building Principal

The secretary is a critical role and is expected to organize, establish and maintain an environment that is responsive and respectful to students, staff, parents, and community partners. The secretary ensures safe and effective school operations through office management, communications, collaboration with other staff, and directed procedures. The person in this position must exercise strong time management, multitasking, and prioritizing skills and utilize excellent verbal and written communication skills to ensure all timelines are met.

Maintain confidentiality of student/staff information in the school and community.

• Assist principal by keeping their calendar, appointments, and projects in a timely manner.
• Lead secretary - facilitating secretarial meetings, coordinating work schedules and conflicts.
• Coordinate communications with all high school stakeholders in regards to important information and events.
• Daily use of Word, Excel, Access, web site, Student Information System, Publisher, Print Shop.
• Experience with general office equipment, telephone, fax, copier, scanner, and computer.
• Track and report staff and administrative absences and report them to Human Resources as scheduled.
• Assist with functions of the Main Office including, but not limited to timely and respectful responses to questions from parents, students & staff; answering the phone & helping at the counter; sorting mail, filing and ordering supplies. Maintain staff mailboxes.
• Serve as back‑up to the Treasurer and assist Registrar as needed.
• Maintain the building budget; report monthly to School/Department Committee.
• Coordinate Staff Recognition (5, 10, 15, 20 years with district) and faculty pictures.
• Distribute duplicate schedules to students on the first few days of each semester.
• Keep accurate staff information including, but not limited to emergency contact information.
• Oversee staff parking permits.
• Graduation:
  Prepare program, order caps and gowns for staff, secure teacher volunteers and prepare packets/information for graduation meetings, coordinate rehearsal, prepare line of march, attend graduation, distribute diplomas to homeroom teachers.
• Prepare programs for Honors' Night, NHS, Graduation, Senior Recognition & order supplies.
• Keep HS website updated with current events, correct staff list and phone numbers, and pertinent information.
• Maintain inventory of supplies and materials (e.g. forms, office supplies, etc.) to ensure items' availability.
• Coordinate student pages in the main office.
• Participate in related training when offered by the district.
• Coordinate and communicate staff and office hours during vacations and summer.
• Other duties as assigned.

• High School diploma or equivalent required.

• Ability to work well in a fast‑paced professional environment and operate with a sense of urgency while maintaining a customer focus.
• Working knowledge of Microsoft Office suite and Google applications.
• Ability to manage multiple concurrent projects, setting priorities to meet assigned timelines.
• Familiarity with online student information systems (e.g. Infinite Campus) preferred.

• Ability to work on a computer/telephone for the major portion of the day.
• Ability to lift up to 25 pounds.

• Ability to communicate and interact with staff and co‑workers in a professional manner.
• Demonstrates positive customer service skills.
• Demonstrates confidentiality.
• Ability to work independently.
• Ability to prioritize tasks.
• Demonstrates organizational skills.
• Keeps accurate filing.
• Maintains appropriate inventories and online file management.
• Able to use office machines (e.g., laminator, fax, intercom, phone, copier).
• Accurate typing/keyboarding.
• Working knowledge of computer programs.
• Willingness and ability to learn.

• Utilize excellent written and verbal communication skills (parents, staff, and students).
• Responsible for tracking and…