Middle School Principal Secretary C

Middle School Principal Secretary C

Position /

Title:

Middle School Principal Secretary C

Bargaining Unit: DUSA

Department/

Location:

Secondary Schools Instruction and Equity

Calendar Days: 260

Reports To: Building Principal

JD Revision Date: 07/11/2023

Provide administrative support to the principal, prioritizing tasks daily or as assigned, meeting assigned timelines. Work with the administrator to ensure the efficiency of daily school/department operations as assigned. Serve as the communication liaison between the administrator and district stakeholders, upholding School District U-46 ICARE Standards, consistently providing professional and courteous customer service in a timely manner. Maintain confidentiality of student, staff and department information within the school and community.

• Schedule and coordinate calendars, meetings, and appointments for the Administrator on a daily basis. Prioritize tasks to meet timelines on a variety of projects (as assigned).
• Responsible for general office duties including answering phones, greeting and directing office visitors, and assisting and supporting staff. Screen phone calls and transfer to the appropriate party.
• Receive and sort correspondence for and on behalf of the supervising Administrator including the original "draft" of memos, forms, newsletters, reports, and other correspondence and the dissemination thereof (as assigned).
• Organize department files, prepare bank deposits, deposit monies, write checks with documentation for payments, prepare for yearly financial audits, and organize and compile weekly, monthly and annual reports and/or reconciliations as directed by the Administrator.
• Maintain verifiable department inventory reports and order supplies as needed and approved by supervising Administrator.
• Facilitate the efficient placement of substitutes (as needed).
• Serve as timekeeper to ensure timely and accurate absence management or workforce data processing for building or department staff (as assigned).
• Lead and/or participate with student registration and enrollment (as assigned).
• Prepare, update, and/or maintain confidential student and/or department files.
• Schedule and coordinate all functions to ensure the proper preparation in advance of school and/or public events assigned.
• Other duties as assigned.

• High School diploma or equivalent required.

• Five (5) years of secretarial experience, preferably in an educational setting.
• Working knowledge of Microsoft Office suite and Google applications.
• Ability to manage multiple concurrent projects, setting priorities to meet assigned timelines.
• Familiar with online student information systems (e.g., Infinite Campus) preferred.

• Ability to work on a computer/telephone over the major portion of the day.
• Ability to lift up to 25 pounds.

• Ability to communicate and interact with staff and co-workers in a professional manner.
• Demonstrates positive customer service skills.
• Demonstrates confidentiality.
• Ability to work independently.
• Ability to prioritize tasks.
• Demonstrates organizational skills.
• Keeps accurate filing.
• Maintain appropriate inventories and online file management.
• Able to use office machines (e.g., laminator, fax, intercom, phone, copier).
• Accurate typing/keyboarding.
• Working knowledge of computer programs.
• Willingness and ability to learn.

• Utilize excellent written and verbal communication skills (parents, staff and students).
• Responsible for tracking and balancing building/department expenditures (if applicable).
• Working knowledge of computer program Word and Excel.
• Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.).

• Demonstrates appropriate decision making in support of or in absence of director or supervising administrator.
• Knowledge and ability to perform necessary tasks to ensure the smooth operation of the district level department/building.
• Proficient in specialized computer programs and applications.
• Responsible for creating and initiating written and verbal communication (community and district officials/representatives).
• Responsible for maintaining director or supervising administrator calendar/schedule (if applicable).
• Responsible for office management, environment, staff, finances (banking and financial software).
• Ultimately responsible for coordination, organization, facilitation of district level department/building.

• This is a 12-month DUSA position.
• Salary and benefits as established by the Board of Education.