Program Assistant - Truck Driving

Rate of Pay

This is a Part‑Time Support Staff position at grade 11, with an hourly pay rate of $17.37 to $23.16. The offer will be based on education and experience, in alignment with the College’s compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable.

• Retirement Plans (Pension, 457b, 403b)
• Paid Time Off
• Professional Development/Expense
• Tuition Reimbursement
• Employee Assistance Program (EAP)

Non‑Exempt

No

An employee in this classification will serve as the Program Assistant for the Truck Driving Program, providing essential administrative and operational support to ensure the program runs smoothly. This role includes coordination of program activities, ensuring adherence to regulatory guidelines, assisting students and instructors, and maintaining accurate records. General supervision is received by the assigned manager.

• High school diploma, or equivalent, and two years of experience in an administrative or support role.
• Working knowledge of Illinois Secretary of State requirements and regulations for CDL Class A licensure.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to proofread and edit work and maintain accurate documentation and updated reference material in compliance with regulatory guidelines and requirements.
• Strong interpersonal skills to facilitate inquiries from internal and external stakeholders.

• Knowledge of the trucking industry and commercial driving regulations.
• Associate Degree preferred.

• Assist in daily operations: schedule classes, coordinate with instructors, and manage student enrollment.
• Serve as the primary point of contact: provide information and support to students regarding CDL program requirements, schedules, and resources.
• Maintain accurate records of student interest, progress, attendance, and program completion.
• Ensure compliance: work with the program director to adhere to annual changes in federal and state licensing laws.
• Validate test results: assist the program director in validating physical and drug test results for students and enter student information into the federal database and the Secretary of State CDL license testing system.
• Build and maintain relations with the Illinois Secretary of State office.
• Collaborate on enrollment: work with the college’s workforce development division and the program director to manage WIOA student enrollment.
• Participate in informational sessions: partner with the program director to assist in sessions for prospective students.

Perform other job‑related duties as assigned which pertain to the job description.

Light (up to 25 lbs occasionally or 10 lbs frequently).

Close visual acuity required (e.g., computer use).

Moderate noise typical of an office or administrative setting.

Typical office or administrative environment.

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College’s EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case‑by‑case basis.