Receptionist​/Legal Administrative Assistant

Receptionist / Legal Administrative Assistant

Job Title:
Receptionist / Legal Administrative Assistant

Position Summary

Bazos, Freeman, Schuster, Reinke & Pope, LLC in Elgin is seeking a professional, detail-oriented receptionist to serve as the first point of contact for our law firm. This role combines traditional front-desk responsibilities with light legal administrative support, requiring discretion, and strong communication skills.

Key Responsibilities

• Greet clients in a professional and welcoming manner
• Answer and route incoming phone calls accurately and courteously
• Perform general administrative tasks such as distributing mail, handling deliveries, copying, scanning, and filing
• Assist with preparing, proofreading, and formatting legal correspondence and documents
• Track deadlines, court dates, and appointments as directed
• Handle confidential information with discretion and strict adherence to privacy rules
• Assist with billing support, client intakes, and document retrieval as needed

Qualifications

• High school diploma or equivalent
• Prior experience as a receptionist or administrative assistant, preferably in a legal or professional services environment
• Basic knowledge of legal terminology, court processes, or legal documentation
• Strong verbal and written communication skills
• Proficiency with Microsoft Office (Word, Outlook, Excel) and office equipment

Preferred

• Experience working in a law firm or legal office
• Familiarity with legal case management or document management software
• Associate’s degree or paralegal certificate

Compensation is commensurate with experience.