Administrative Assistant to Operations

Job Title: Administrative Assistant to Operations

Department: Operations

Reports To: Director of Operations

Employment Type: Full-Time

We are seeking a proactive and highly organized Administrative Assistant to support our Operations team. This role goes beyond traditional administrative duties—we’re looking for a strategic partner and critical thinker who can anticipate needs, streamline processes, and help ensure the smooth day-to-day flow of operations.

The ideal candidate is detail-oriented, adaptable, and confident in managing multiple priorities while contributing ideas that improve efficiency and effectiveness.

• Provide comprehensive administrative support to the Operations department
• Coordinate and manage calendars, meetings, and internal communications
• Prepare reports, presentations, and operational documents
• Assist in tracking projects, deadlines, and key deliverables
• Identify opportunities to improve processes and workflows
• Act as a liaison between departments to ensure alignment and follow-through
• Maintain organized records, files, and documentation
• Support budgeting, invoicing, and basic financial tracking as needed
• Help plan and coordinate team meetings, events, and initiatives
• Handle confidential information with professionalism and discretion

Monday - Friday 8 - 4pm

$28-$30/hr

• Air Evac Membership
• Paid Company Holidays (11 days)

• Employer Paid Life Insurance: 2X annual salary
• Group Health Insurance (BCBS)
  • Employer Contribution $750/mo.
• Group Vision Insurance
• Group Long-term Disability
• Group Voluntary Life Insurance

• Vacation: 0 days, until after 1 year
• Sick Time: 32 hrs. – annually
• Paid Time Off: 40 hrs. – annually
• Volunteer Time: 16 hrs. – annually
• Bereavement: 24 hrs. – annually

• 401k, Employer will match at a rate of 1.5, capping at a total of 9% match.
• Examples:
  • If the employee contributes 3%, employer will contribute 4.5% for a total of 7.5%
  • If the employee contributes 6%, employer will contribute 9% for a total of 15%
  • If the employee contributes 7%, employer will contribute 9% for a total of 16%
  • Quarterly Enrollment:
    January 1st , April 1st , July 1st , October 1st
    • Must be employed 6 months before you can be enrolled and work 500 hours.
  • 100% vested after 6 years of employment

• Associate’s or Bachelor’s degree preferred (or equivalent experience)
• 2+ years of administrative or operations support experience
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)

Skills and Abilities:

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proven ability to think critically and solve problems independently
• High level of attention to detail and accuracy
• Ability to manage multiple priorities in a fast‑paced environment
• Strategic thinking and initiative
• Problem‑solving mindset
• Adaptability and flexibility
• Strong follow‑through and accountability
• Professionalism and discretion

• Primarily in a professional office environment at EJ Water Cooperative’s Dieterich location.
• Routine use of standard office equipment such as computers, phones, printers, and copiers.
• Regular interaction with both office and field staff.
• Fast‑paced environment requiring the ability to manage multiple priorities, adapt to changing needs, and maintain organization in a dynamic setting.
• Occasional interruptions and shifting deadlines are expected.

Physical Demands:

• Prolonged periods of sitting at a desk and working on a computer
• Frequent use of hands and fingers for typing, writing, and operating office equipment
• Occasional standing, walking, bending, or reaching
• Ability to lift and carry office materials up to approximately 20 pounds
• Ability to communicate clearly, both verbally and in writing