Executive Assistant

Job Purpose

The Executive Assistant provides executive support to the President, serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President, and acts as a liaison to the Board of Directors and executive management team. Responsibilities include organizing and coordinating executive outreach and external relations efforts, maximizing calendar efficiency, ensuring accuracy of documents and reports, coordinating logistics and travel, and managing communication flow.

20% Drafting, editing, and formatting reports, memos, presentations, and meeting minutes, including the weekly Executive Meeting packet and monthly detailed Board Reports. Coordinate Company Announcements with IT to keep ATM screens, website, and lobby monitors up to date with current information. Provide support and guidance to bank staff relative to document creation and computer software.

10% Communication Liaison: screening calls, managing email inboxes, and handling correspondence with internal and external stakeholders.

15% Responsible for the maintenance, current and historical document retention, and dissemination of the bank‑wide Procedures Manual and the bank‑wide Policy Manual.

25% Serves as the company's Purchasing Agent for all office supplies, bank forms and inventory, kitchen supplies, and other miscellaneous supplies and equipment, excluding high‑dollar items.

10% Meeting Support: scheduling, planning, and organizing board meetings, staff meetings, and corporate events. Coordinate within budget constraints, including vendor selection and event planning for employee retirements, business after‑hours, and the Customer Christmas party.

5% Responsible for maintaining the organization's corporate office keys, including assignment of keys, and monitoring and updating the Bank Door/Alarm System for elevator access.

5% Schedule conference rooms for board meetings and staff meetings.

10% Handle all reservations and registrations for staff and officials, make travel arrangements, and schedule executive appointments.

Must comply with all company policies and procedures, applicable laws and regulations, including but not limited to the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control.

Additional responsibilities as required.

Organizational

Skills:

Exceptional attention to detail and ability to manage multiple priorities. Ability to perform duties and make decisions under frequent time pressures. Stellar time‑management skills and the ability to identify resources in all areas of the bank. Multi‑task and work independently.

Four years of experience in office management and administrative support of an executive is preferred.

A two‑year college degree or completion of a specialized course of study at a business or trade school.

Adept in technology:
Microsoft Word, Excel, Publisher, Outlook, PowerPoint, and Adobe.

No supervisory or managerial responsibilities.

A significant level of trust, credibility, and diplomacy is required. Ability to conduct in‑depth dialogue, conversations, and explanations with customers, both direct and indirect, and to advise others on matters of significance.

Paid medical and dental insurance; 401(k) retirement plan with employer match; life insurance; AD&D; long‑term disability insurance; paid time off (vacation, personal and sick time); and 12 paid holidays.

Community involvement: give back to local communities through corporate and employee donations and volunteering opportunities.

Hourly Wage: $20.39 – $23.98