Construction Projects Coordinator

Job Overview

Location Requirements:
Candidate must reside in the geography-area shown in the job posting. This position does not provide visa sponsorship; candidates must be authorized to work in the United States without sponsorship.

As a Project Coordinator with JLL Project and Development Services (PDS), you will provide essential support to the Project Management Office and Project Management team within your assigned region. You will play a vital role in ensuring smooth project execution from start to finish, overseeing critical data management, financial processes, and project documentation that keep complex initiatives running efficiently.

• Support project managers throughout the complete project lifecycle, from initial planning through construction and final closeout, ensuring adherence to established guidelines and quality standards.
• Maintain project documentation and files in compliance with JLL and client requirements and ensure projects are audited at the time of closeout.
• Navigate and perform tasks efficiently across multiple systems and platforms, ensuring seamless data flow and consistency between procurement, financial, document management, and project tracking systems.
• Process purchase orders, change orders, and budget approvals while maintaining meticulous project documentation and organizing critical files to support seamless project execution.
• Coordinate with vendors and support Project Managers with vendor management activities, serving as a liaison to ensure timely responses and proper documentation throughout the project lifecycle.
• Review vendor invoices to confirm accuracy of billing information, verify completion of work, and ensure all required approvals are obtained before processing payments.
• Monitor project databases and real‑time reporting systems to maintain data integrity, track key performance indicators, and ensure projects remain within budget and on schedule.
• Utilize PDS technology platforms to support account metrics, analyze schedule and financial performance data, and ensure procurement compliance across multiple simultaneous projects.
• Develop subject‑matter expertise in the Ingenious platform to serve as a resource for Project Managers, providing system guidance, troubleshooting support, and training to enhance team proficiency and system adoption.
• Assist Project Managers with downloading, organizing, and archiving critical project documentation including As‑Builts, asbestos reports, permits, warranties, and other closeout deliverables to support compliance and record‑keeping requirements.
• Collaborate closely with PMO teammates to implement best practices, support process improvements, and maintain the high service standards that define JLL’s client relationships.

• Minimum 2 years of practical experience in construction management or real‑estate management specifically in a project administration, coordination, or accounting support capacity.
• Proficiency with Microsoft Office Suite, particularly Teams, Excel, SharePoint, and PowerPoint, with the ability to leverage these tools for reporting, collaboration, and presentation purposes.
• Proven ability to work effectively in a matrixed corporate environment, managing multiple projects simultaneously while maintaining exceptional attention to detail and data accuracy.
• Strong written and verbal communication skills with ability to communicate succinctly and professionally with executive‑level stakeholders and cross‑functional team members.
• Ability to navigate and work efficiently across multiple technology platforms and systems simultaneously, with an aptitude for learning new software applications.

• Bachelor’s Degree (BA/BS) in Accounting or construction/real‑estate industry contracts experience, providing foundational understanding of financial processes and documentation requirements.
• Experience with Ingenious and Corrigo or demonstrated ability to quickly learn specialized project management platforms.
• Background supporting projects within corporate real‑estate environments, with understanding of how construction initiatives integrate with broader business…