Administrative Assistant III - SBCT Job Elgin area,Illinois USA,Administrative/Clerical

About ECC:

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:

Mondays thru Fridays, 8:00 AM - 5:00 PM

Rate of Pay:

This is a Full-Time Support Staff position at grade 11, with an annual salary range of $36,859 to $49,145. The salary offer will be based on education and experience, in alignment with the College’s compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable.

Benefits:

Medical, Dental, Vision Insurance
Life and Long-Term Disability Insurance
Flexible Spending Account (FSA, DCA, Commuter)
Retirement Plans (Pension, 457b, 403b)
Time Off with Pay
Professional Development/Expense
Tuition Reimbursement
Employee Assistance Program (EAP)
Sick Banks

FLSA Status:

Non-Exempt

Grant Funded:

Job Summary:

An employee in this classification performs work of routine difficulty by providing administrative support to the department. Work is distinguished by the ability to effectively and accurately prepare reports and routine correspondence and to maintain an effective record system. Immediate supervision is received by the assigned manager.

Required Knowledge, Skills & Abilities:

Associate s degree (AA) or equivalent from two-year college or technical school; or equivalent combination of training and experience.

Working skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds.

Working skills in organization, verbal and written communication.

Good knowledge of MS Office Suite.

Must be available to work a flexible schedule, including evenings and weekends when required by the department’s needs.

Desired Knowledge, Skills & Abilities:

N/A

Essential Duties:

Perform a variety of administrative and clerical duties for the department, including, but not limited to:

Collect and prepare information for reports, proposals, documents, etc. Receive, sort, file and retrieve documents, exercising discretion when working with confidential information.
Research and process documents to update and maintain files/records.
Establish and maintain filing systems.
Compose, format and type routine correspondence, reports and other documents.
Verify discrepancies and make corrections.
Coordinate office and departmental activities.
Coordinate calendars, schedules, training, travel arrangements, meetings and special events.
Post information on college intranet and other electronic communication systems.
Greet and assist office/department visitors.
Answer and route telephone calls.
Enter and retrieve data and information from computer systems and software applications.
Disseminate information.
Assist with projects that are central to the operation of the department/office.
Order office and program supplies, including arranging for equipment maintenance.

Responsible for departmental accounting, including, but not limited to:

Process requisitions for accounts payable.
Initiate budget transfers.
Monitor department budget accounts.
Generate budget reports.
Track general ledger accounts.
Address payment inquiries.
May reconcile department purchasing card expenses.

Maintains required training, licensure and/or certifications

Maintains confidentiality of privileged information and adheres to applicable privacy laws

Demonstrates sensitivity, understanding and respect of diverse populations within the workplace.

Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work.

Adheres to department guidelines for attendance and punctuality

Other Duties:

Assi…