Records Specialist; Part-Time

About ECC:

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

8am-7pm Monday through Thursday, 8am-4pm Friday

This is a Part-Time Support Staff position at grade 13, with an hourly pay rate of $23.33 to $31.11. The offer will be based on education and experience, in alignment with the College’s compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable.

Benefits:

• Retirement Plans (Pension, 457b, 403b)
• Paid Time Off
• Professional Development/Expense
• Tuition Reimbursement
• Employee Assistance Program (EAP)

Non-Exempt

No

An employee in this classification performs work of moderate difficulty by providing operational guidance for the Registration and Records office while focusing on records processing functions. Work is distinguished by the ability processes all ECC transcripts as well as providing support for the other records functions including the online grading process. General supervision is received by the assigned supervisor.

Bachelor's degree (BA/BS) from four-year college or university or equivalent combination of training and experience.
Good knowledge of higher education structure including accreditations and institution types.
Considerable skills in collaborating effectively with cross-functional teams.
Considerable skills in researching and analyzing information to determine course equivalencies.
Considerable skills in verbal and written communication.
Considerable skill in the use of the Microsoft Office Suite, including but not limited to Word, Excel, Access and Publisher
Considerable skill in organizing work to meet established deadlines while maintaining attention to detail.
Working skills in customer service.
Working skills to support others of all skill levels in the use of technology
Working skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds.
Working skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology.
Must be available to work a flexible schedule, including evenings and weekends when required by the department’s needs.

N/A

1. Oversee the online grading process. Provide notice to faculty regarding the collection, and processing for mid-term enrollment verification/grades and final grades, as well as all grade changes; generate grade reports to students; generate, distribute and follow up on grade related reports. Advise faculty how to use online grading process through Access Ecc and communicate all changes in policy or procedures.

Data entry including, but not limited to, Advanced Placement (AP) and College Level Examination Program (CLEP) scores, SAT score import, articulated high school credit and proficiency credit
2. Responsible for processing auto completer process. Assist with graduation processing including evaluation, certification, and notification. Assist with commencement activities including but not limited to: organization of regalia, lineup order and walking cards, pre-ceremony line up and announcements, platform party order, organization of ushers and execution of ceremony. Work special events including, but not limited to, new employee orientation, college night, new student orientation and graduation.
3. Assist students with information in person, phone and computer. Assist students with records questions or help with our website when they…