Scholarship Study Specialist III

Position: Scholarship and Work Study Specialist III
About ECC:

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person-students, staff members, faculty members, and campus visitors-feels valued. The work of each ECC employee is central to the college's mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:

Monday - Friday; some evenings and weekends

Rate of Pay:

This is a Full-Time Support Staff position at grade 13, with an annual salary range of $48,047 to $64,062 The salary offer will be based on education and experience, in alignment with the College's compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable.

Benefits:

* Medical, Dental, Vision Insurance

* Life and Long-Term Disability Insurance

* Flexible Spending Account (FSA, DCA, Commuter)

* Retirement Plans (Pension, 457b, 403b)

* Time Off with Pay

* Professional Development/Expense

* Tuition Reimbursement

* Employee Assistance Program (EAP)

* Sick Banks

FLSA Status:

Non-Exempt

Grant Funded:

No

Job Summary:

The Scholarship & Work-Study Specialist III is responsible for administering all internal and external scholarships, vouchers, and student employment programs, including Federal Work-Study. Oversees award selection, eligibility verification, budget reconciliation, and compliance with federal, state, and institutional policies. Provides guidance to students on scholarships and work-study, manages onboarding processes, and leads financial literacy initiatives.

Required Knowledge, Skills & Abilities:

1. Associate degree with a minimum of two years of relevant experience in or equivalent combination of education and/or experience

2. Considerable skill in the use of the Microsoft Office Suite, including but not limited to Word, Excel, Access and Publisher

3. Considerable skill in organizing work to meet established deadlines while maintaining attention to detail.

4. Working skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds.

5. Working skills in verbal and written communication.

6. Working skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology.

7. Must be available to work a flexible schedule, including evenings and weekends when required by the department's needs..

Desired Knowledge, Skills & Abilities:

1. Previous work experience in financial aid office

Essential Duties:

1. Evaluate and award Board of Trustee Scholarships, Foundation Scholarships, private scholarships and vouchers

2. Reconcile and adjust scholarships, work-study, and voucher amounts

3. Review and monitor eligibility for private scholarships, Foundation and Board of Trustee Scholarship

4. Process student employee new hire paperwork including ordering and reviewing background checks

5. Ensure eligibility for student workers and work study budget

6. Conduct presentations and attend award banquets

7. Conduct One on one meetings with students.

9. Maintains confidentiality of privileged information and adheres to applicable privacy laws

10. Demonstrates sensitivity, understanding and respect of diverse populations within the workplace.

11. Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work.

12. Adheres to department guidelines for attendance and punctuality

Other Duties:

Perform other job-related duties as assigned which pertain to the job description.

Physical Demands:

Sedentary (up to 10 lbs occasionally, sitting most of the time)

Visual Acuity:

Visual acuity (arm's length)

Work Environment:

Moderate noise

Environmental Conditions:

Typical office or administrative

Current SSECCA Union Member Information:

The initial posting date for this position is 12/11/2025. Elgin Community College Support Staff Association (SSECCA) members that apply by 12/18/2025 and meet the posted minimum qualifications will receive full consideration.

Equal Employment Opportunity Statement:

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals with…