Assistant Director of Residency Advising - IllinoisCOM

About The Position

Illinois College of Osteopathic Medicine seeks an inaugural Assistant Director of Residency Advising to support students in successfully navigating the residency exploration, application, and match process. This role is ideal for a detail‑oriented, student‑centered professional with experience in health sciences or medical education who brings strong organizational, advising, and program coordination skills.

Reporting to the Assistant Director of Career Services, the Assistant Director will serve as a primary resource for students throughout the residency advising lifecycle—from early specialty exploration through ERAS application submission and the NRMP Match. The position requires in‑depth knowledge of residency application systems, the ability to manage complex processes and timelines, and a high level of accountability in tracking student progress and outcomes.

The Assistant Director will lead individual and group advising efforts, coordinate events and workshops, maintain accurate student records, and support data collection and reporting for accreditation and program improvement. This role also collaborates closely with faculty, Student Affairs, and GME leadership to ensure a cohesive and effective advising experience. The position offers the opportunity to help build and scale a comprehensive residency advising function within a new and growing medical school.

• Serve as primary day‑to‑day point of contact for pre‑clinical students engaged in early career exploration and specialty interest development.
• Establish and coordinate a network of faculty specialty advisors to support student mentorship, specialty exploration, and career guidance.
• Conduct individual advising appointments to support students in specialty exploration, early residency plan development, CV preparation, and personal statement writing, and document session notes and follow‑up action items.
• Develop and maintain student advising records within a shared advising structure to support longitudinal advising across Student Affairs and Residency Advising/GME; generate regular reports for the Associate Dean of GME.
• Assist the Associate Dean of GME in coordinating OMS‑4 scheduling, including planning of audition rotations and electives aligned with student career goals and specialty competitiveness.
• Support the ERAS application process by coordinating workshops, reviewing application materials, and assisting with logistics related to MSPE preparation; provide guidance on NRMP Match timelines, rank order list development, and SOAP processes.
• Develop and facilitate student programming and career preparation events, including interview skills workshops, CV writing sessions, specialty information panels, and networking opportunities with program directors.
• Utilize students’ academic performance, licensure outcomes, clinical evaluations, and personal interests to inform individualized career counseling sessions.
• Assist in building and maintaining relationships with residency program directors and GME affiliate institutions to support student advocacy and promote Illinois
  
  COM visibility.
• Collect, organize, and report data on student career interests, application progress, Match outcomes, and residency placement for use in program improvement, accreditation reporting, and Board of Trustees presentations.
• Facilitate student access to career development resources such as the AAMC Careers in Medicine platform, the American Medical Association FREIDA dashboard, specialty society resources, and other evidence‑based tools.
• Collaborate with the Illinois
  
  COM Office of Student Affairs to ensure alignment between academic coaching, wellness support, and career advising across the four‑year continuum.
• Contribute to the development and refinement of career advising policies, procedures, and resources, including letters of recommendation protocols, audition rotation guidelines, and OMS‑4 scheduling policies.
• Perform additional duties as assigned.

• Bachelor's degree in education, educational psychology, or a related field or the equivalent in terms of relevant education and training.
• Minimum of…