Payroll Specialist

## Payroll Specialist Apply remote type:
Onsite locations:
Remote - Illinois time type:
Full time posted on:
Posted Yesterday job requisition :
R0004997
** Job Description
***
* Job Description:

Payroll Specialist
**** Position Summary
** The Payroll Specialist is responsible for end-to-end payroll processing for approximately 200 employees across three U.S. locations. This role operates in a highly manual environment and will play a critical role in establishing standardized processes, documentation, and internal controls to ensure accurate, compliant, and efficient payroll operations.
** This role is a unique opportunity to help build and strengthen foundational payroll/benefits processes in a growing organization.
**** Key Responsibilities
*** Process
** weekly payroll
** accurately and on time, including timekeeping inputs, adjustments, deductions, and taxes
* Collect and validate payroll data from
** multiple sources and systems
*** Perform
** payroll audits and reconciliations**, including payroll-to-GL alignment
* Ensure compliance with federal, state, and local payroll tax requirements
* Serve as the primary point of contact for payroll-related employee inquiries
** Process & Controls (Critical Focus Area)
*** Design and implement
** standard operating procedures (SOPs)
** for payroll processes
* Establish and maintain a
** payroll control framework**, including:  + Pre-and post-payroll validation checks  + Approval workflows  + Documentation standards
* Identify and mitigate risks related to
** manual processes and single points of failure
*** Partner with Finance and HR to improve data accuracy and process flow
** Qualifications
* ** 3–5+ years of payroll processing experience (multi-state preferred)
* Strong understanding of payroll compliance and tax regulations
* Experience working in
** manual or evolving payroll environments
** preferred* High attention to detail and strong problem-solving skills
* Ability to work independently and build structure in a developing environment
** What Success Looks Like
*** Payroll is processed
** accurately, consistently, and on time
*** Documented, repeatable payroll processes are in place
* A clear
** controls framework
** reduces risk and improves audit readiness
* Reduced reliance on manual workarounds over time#LI-KP1
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