Grants Specialist

Position /

Title:

Grant Specialist
Bargaining Unit: NON-UNION
Department/

Location:

Financial Services
Calendar Days: 260
Reports To: Director of Grants
JD Revision Date: 12/1/2023
Supervises: N/A

Perform a range of duties required to execute grant spending and reconciling per the approved grant application. The position will be assigned to one or multiple grants. The position will comply with federal and state regulations. This position will work with the Grant Director and a Grant Manager per their assigned grant(s) and may work in collaboration with Grant Program Coordinator, administrators at participating schools, and other stakeholders, as appropriate, in order to monitor and track all activities associated with the grant including budgets and timelines and including making appropriate expenditures.

The position will submit required programmatic and expenditure reports in a timely fashion.

• Pre-application
• Keep abreast of changes in state and federal grant requirements
• Provide orientation and on‑going technical assistance to the schools/departments who are grant beneficiaries.
• Consult with eligible nonpublic schools as required by the terms of the grants.
• Gather statistical information required for grant applications.
• Ensure budget items are compliant with terms of the grants.
• Complete and submit grant applications in ISBE Web Application Security System (IWAS).
• Process all school and department requisitions, purchase orders, vendor forms, invoices, and timesheets.
• Coordinate the development of subrecipient contracts and ensure accuracy.
• Assist create job requisitions for grant‑funded positions.
• Monitor grant expenditures and activities to ensure their compliance with state and federal regulations, including nonpublic share requirements, and are approved by ISBE.
• Track and reconcile grant expenditures on a monthly basis.
• Working in consultation with Grant Manager consult with school/district staff and other stakeholders to ensure assigned spending is occurring.
• Assist with amending the grant budget as needed.
• Organize and manage required documents for grant auditing.
• Communicate with grant Accounting Specialist to obtain needed reports and complete necessary grant functions (journal entries, account string budgets, etc.)
• Prepare monthly, quarterly and annual expenditure reports for ISBE associated with the assigned grant(s).
• Assist with providing monthly updates on expenditures versus budget to various stakeholder groups to include but not limited to Grant Director, Building Principals, and other Administrators.
• Develop forms, guidelines and procedures for grant administration. Update at least annually.
• Maintain confidentiality of staff and student information.
• Perform special projects and other duties as assigned that are allowable per grant funding.
• Bachelor’s degree preferred or equivalent knowledge through a combination of education and public‑sector work experience preferred.
• Minimum of two years direct grant related experience (preferred).
• Knowledge of District, State and Federal guidelines.
• Proficiency in Microsoft Office Suite with high degree of knowledge in Excel.
• Strong computer and internet research skills.
• Excellent interpersonal, oral and written communication skills.
• Strong analytical skills, ability to analyze data and reach conclusions.
• Ability to set goals, establish priorities, multi‑task and maintain organization.
• Excellent problem‑solving aptitude.
• Strong attention to detail.
• Self‑starter with the ability to work independently on multiple projects and to meet strict deadlines.
• Display responsible and professional leadership.
• Excellent recordkeeping and organizational skills.
• Ability to provide a high level of customer service.
• Outstanding professional ethics.
• This job operates in a professional office environment. This role routinely uses standard office equipment, with the ability to lift up to 20 lbs. with proper technique.
• This is a 12‑month position. Salary and benefits as established by the Board of Education.
• Performance will be evaluated in accordance with Board policy.
• Salary and benefits as established by the Board of Education. The salary range for this position is $45,257.00 - $67,885.00. Our typical practice is to hire in between the minimum and midpoint ( $56,559.00).