Administrative Assistant

Title

Administrative Assistant

Elizabeth City, NC (On‑Site)

Yes – When Authorized/Hybrid

The annual base salary range for this position is TBD. Please note that the salary information is a general guideline only. At Sawdey Solution Services, we recognize that attracting the best talent is key to our strategy and success as a company. We will consider several factors when extending an offer to an applicant. These factors include (but are not limited to) the position, associated responsibilities, work experience, education, related training, and related skills.

Perform a variety of routine administrative and office support tasks, respond to customer service inquiries, and provide administrative support to the assigned organizational function.

• Aviation Training Program Management:
  Ensuring continuity of the Aviation Training Program.
• Managing complex training issues.
• Conducting periodic reviews and revisions of current instructions.
• Maintaining continuity to military Operation personnel.
• Training Liaison:
  Serve as liaison between training commands, Flight Examining Boards, and station personnel throughout the training process.
• Primary POC:
  Serving as the primary POC on training and training record/flight pay administration questions IAW COMDTINST M3710.1.
• Drafting and updating training records and providing guidance to personnel regarding standards and requirements to maintain ground and flight designation and qualifications.
• Ground Support Equipment Management:
  Developing and maintaining a mast list of all ground support equipment used by licensed miliary, civilian, and contractor personnel at CG-AIR.
• Providing quarterly updates of initial qualifications and expiration dates to the BOD at ALC by the 15th of March, June, September, and December each year.
• Training Records System:
  Creating and maintaining training records for each aircraft type.
• Providing updates to training software for OPS and Flight Examining Board Members.
• Flight Training Oversight:
  Tracking flight training requirements and currency by systematically reviewing pilot and aircrew training records for military and Operational Contract Pilots IAW COMDTINST M3710.1.
• Assisting the Operations Office with incoming ALC pilot requirements by providing training data and coordinating qualification courses.
• Scheduling and Monitoring:
  Scheduling all training requirements IAW COMDTINST M3710.1.
• Monitoring pilots' 30-day warm‑up requirements and notifying members before expiration.
• Coordinate pilot simulator and proficiency courses with the ALC Training Coordinator.
• Distributing publication updates to all ALC pilots and air crews.
• Assisting the Aviation Incentive Pay Administrator in managing Hazardous Duty Incentive Pay by maintaining files, records, and documentation.
• Providing electronic authorization for individuals to obtain protective flight clothing.
• Reviewing and revising ALCINSTs, syllabi, and standardization check forms as needed for approval.
• Developing new instructions, syllabi, and standardization check forms IAW COMDTINSTs and policies.
• Managing maintenance qualifications for military and civilian personnel.
• Maintaining records for pilots, aircrews, and employees (military, civilian, and contractor), including maintenance qualifications.
• Scheduling training requirements IAW applicable Commandant and ALCINSTs, including COMDTINST M3710.1.
• Receiving and transferring personnel training records.
• Assisting the Unit Training Officer (UTO) in managing and resolving customer complaints.
• Monitoring and maintaining databases while supporting audit teams with data requirements.
• Conducting annual reviews of legal and other applicable requirements to ensure training curriculum remains up to date.
• Perform…