Accounts Payable​/Accounts Receivable Coordinator

Job Title:

Accounts Payable / Accounts Receivable Coordinator

Location:

Onsite 5 days a week at our Somerset NJ offices

We are seeking a detail-oriented and highly organized Accounts Payable & Accounts Receivable Coordinator to join our dynamic team. This position reports directly to the Controller and is fully on-site at our Somerset NJ office.

• GL coding of invoices to maintain general ledger expense accounts and inventory records
• Analyze expense reports and invoices for accuracy and eligibility for payment
• Verify payments for approval
• Reconcile accounts payable and general ledger balances with subsidiary vendor ledgers and other supporting records
• Perform three-way matching of purchase orders, receipts, and invoices
• Track and account for receipt of goods
• Conduct daily review and maintenance of accounts payable aging reports
• Ensure W-9 forms are collected and maintained for all vendors
• Prepare and submit annual 1099 filings
• Maintain proper organization, filing, and storage of all accounts payable documentation

• Generate and distribute customer invoices and account statements
• Apply and post customer payments accurately and timely
• Monitor accounts receivable aging and follow up on outstanding balances
• Research and resolve customer billing discrepancies, deductions, and payment issues
• Reconcile customer accounts and maintain accurate records
• Coordinate with sales, customer service, and operations teams regarding customer account activity
• Prepare cash receipt reports and assist with cash application processes
• Support collections efforts to ensure timely payment from customers

• Prepare and distribute weekly reports for management
• Assist with month-end close activities, including account reconciliations and journal entry support
• Assist with audits and financial reporting requests as needed
• Perform additional ad hoc accounting and administrative duties as assigned

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred, but not required
• 5+ years of combined accounts payable and/or accounts receivable experience
• Experience with Infor M3 preferred, but not required
• Excellent verbal and written communication skills
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel
• Strong understanding of accounts payable, accounts receivable, and general accounting principles
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment
• Strong analytical and problem-solving abilities

• Comprehensive Health & Wellness Benefits, including medical, dental, vision, and supplemental insurance
• 401(k) Retirement Savings Plan with company match
• Generous Paid Time Off (PTO) and paid holidays
• Half Day Fridays with shortened hours during both Summer and Winter seasons
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Tax-free commuter benefits
• Exclusive employee merchandise discounts

This position description is not intended to be and should not be construed as an all-inclusive list of responsibilities, skills or working conditions associated with this position. While this description is intended to accurately reflect the position's activities and requirements, management reserves the right to modify, add or remove duties as necessary. The compensation package is dependent on a number of factors, including, for example, experience, education, market data, and business needs.