Administrative Accounting Coordinator Job Elizabeth area,New Jersey USA,Accounting

Overview

Our client is seeking a highly organized Administrative Accounting Coordinator to provide administrative support while managing invoice processing and day-to-day accounting coordination. This contract-to-hire position is ideal for someone who enjoys keeping operations organized, maintaining accurate financial records, and supporting multiple departments in a fast-paced environment.

Key Responsibilities

Receive, review, and process vendor invoices for accuracy and completeness.
Perform three-way matching of purchase orders, receiving documents, and invoices when applicable.
Coordinate with vendors and internal departments to resolve invoice discrepancies and payment inquiries.
Maintain organized electronic and paper filing systems for invoices, purchase orders, and accounting records.
Enter invoice and vendor information into the accounting/ERP system.
Support the Accounts Payable process by preparing documentation and maintaining payment records.
Assist with data entry, document preparation, filing, and general administrative tasks.
Answer phones, respond to emails, and provide administrative support to the accounting and operations teams.
Schedule meetings, manage office correspondence, and assist with special projects as needed.
Ensure records are accurate, organized, and maintained in accordance with company procedures.

Qualifications

1+ years of administrative, accounting, accounts payable, or office support experience.
Experience processing invoices or supporting accounts payable functions preferred.
Proficiency in Microsoft Office, including Excel, Outlook, and Word.
Experience with accounting or ERP software is a plus.
Strong organizational skills with exceptional attention to detail.
Excellent communication and customer service skills.
Ability to prioritize multiple tasks and work independently in a fast-paced environment.
Associate degree or equivalent work experience preferred.

EEO Notice

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Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

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Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use…