Executive Assistant

Intellect Design Arena Ltd is a global leader in enterprise-grade financial technology, delivering composable and intelligent solutions to forward-looking financial institutions across 61 countries. With three decades of domain expertise, our product suite spans Wholesale Banking, Consumer Banking, Central Banking, Wealth, Capital Markets, Treasury, Insurance and Digital Technology for Commerce. Applying First Principles Thinking and Design Thinking, we have elementaries the financial services landscape into a finite set of Events, Microservices, and APIs, enabling faster, modular transformation with measurable outcomes.

At the heart of this are eMACH.ai, the world’s most comprehensive, composable and intelligent open finance platform;
Purple Fabric, the world’s first Open Business Impact AI platform; and iTurmeric, our composable platform for seamless integration and configuration. We are a pioneer in applying Design Thinking and our 8012 Fin Tech Design Center, the world’s first Design Center dedicated to Design Thinking Principles, underscores our commitment to continuous and impactful innovation, addressing the ever-growing need for digital transformation.

We proudly serve over 500+ customers worldwide, supported by a diverse workforce of solution architects, and domain and technology experts in major global financial hubs.

Role:
Executive Assistant

Location: NJ and NY

Type:
Full-Time

Summary:

The Executive Assistant is an integral member of Associate and C suite customers, who proactively provides administrative and organizational support to the EVP and his subordinates. The Executive Assistant seamlessly collates, monitors, analyses and disseminates information to the team(s), leads departmental initiatives and works collaboratively by supporting various projects and reporting requirements.

• Maintaining the EVP's appointment schedule by planning and scheduling meetings, conferences and travel.
• Conserves the EVP's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communications.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Preparing and managing departmental budgets.
• Compiling, distributing and filing the management reports and presentations.
• Assisting with collating and distributing other reports as and when required.
• Welcoming guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Travel, tour and holiday schedule; routine administrative tasks and maintenance of hardcopy and electronic records.
• Assisting with department function planning for special events, lunches, and dinners.

• Support day-to-day operations of the New Jersey office, by managing administrative tasks, overseeing office supplies, and maintaining facilities.
• Coordinate onboarding logistics for new hires within the Vancouver team, partnering closely with HR, IT, and internal stakeholders.
• Maintain accurate filing systems and documentation, including contracts, approvals, signing authorities, and expense records.
• Process and track expense claims, invoices, purchase orders, and procurement requests while maintaining accurate records.
• Coordinate vendor relationships, request quotes, and support procurement and delivery of services or materials.
• Set up in-person and virtual meetings, including room bookings, webinars, catering, and equipment coordination.

Note: The salary range provided is indicative. Final compensation will be determined based on the candidate’s years of experience, role alignment, internal equity, and market data. We are committed to ensuring fair, competitive, and equitable compensation practices aligned with industry standards.