Executive Assistant to CEO

Who we are at Osmo:

Osmo is a digital olfaction company, on a mission to give computers a sense of smell to improve the health and wellbeing of human life. Why? Our sense of smell both enriches and saves lives, and has a deep and direct connection to our emotions and memory.

Olfactory Intelligence has applications across industries including fragrance, manufacturing, security, medicine, and more. We believe in the power of automation and thoughtfully applied AI/ML to solve problems beyond the reach of human intuition alone. Osmo is headquartered in New York, NY, with a new facility in New Jersey, and offices in Somerville, MA.

Osmo is seeking a sharp, proactive Executive Assistant to partner directly with our CEO. This is a high-trust, high-impact role — you ll be the person who keeps the CEO focused, organized, and operating at their best. You ll sit on the People team, be in-office daily, and be embedded in the rhythm of the business. This role is first and foremost about calendar, travel, and email.

Everything else is in service of protecting the CEO s time and ensuring they can do their best work.

Calendar & Time

• AI-native: will leverage AI tools (including internally built tools) to increase efficiency across scheduling, communications, and workflow management

• Own the CEO s calendar end-to-end — scheduling, prioritizing, and protecting time with strong judgment

• Act as gatekeeper: handle inbound requests for the CEO s time, decline professionally on their behalf, and escalate only when needed

• Proactively block focus time and propose ways of working that create efficiency and balance

• Anticipate needs before they arise — assemble the right people and resources independently

Travel

• Manage all travel arrangements end-to-end, including logistics for external meetings and events

• Occasional personal support: restaurant reservations, personal appointments, personal travel (