Facilities Administrator

Job Summary

The Facilities Administrator is responsible for reviewing and processing invoices, managing contracts and insurance certificates, and maintaining SharePoint and contact lists. This role includes handling mail, managing office supplies, signing in contractors, and providing backup support for facilities. Additionally, the Facilities Administrator ensures the smooth operation of administrative tasks, performs filing duties, and occasionally handles light lifting.

• Invoice review and processing
• Managing contracts and insurance certificates
• Maintaining SharePoint and updating contact lists
• Handling mail pickup and review
• Managing office supply inventory and ordering via internal processes
• Signing in contractors through the visitor system
• Providing backup support for facilities and taking on additional responsibilities as needed
• Performing filing duties
• Conducting occasional light lifting
• Ensuring smooth operation of administrative tasks

• Communication:
  Can communicate simple ideas and information clearly.
• Initiative:
  Can demonstrate a willingness to take on new tasks and responsibilities when assigned.
• Productivity:
  Can demonstrate a willingness to complete assigned tasks in a timely and efficient manner.
• Prioritization:
  Can demonstrate a willingness to follow a given order of tasks and complete them accordingly.
• Multi-Tasking:
  Can demonstrate a willingness to take on multiple tasks and responsibilities when assigned.
• Problem-Solving:
  Can demonstrate a willingness to address and resolve problems when they arise.
• Following Instructions:
  Can demonstrate a willingness to follow instructions and complete assigned tasks as directed.
• Embracing Change:
  Can demonstrate a willingness to adapt to new changes.
• Detail Oriented:
  Can demonstrate an ability to follow instructions and complete tasks as assigned.
• Adaptability:
  Can demonstrate a willingness to accept feedback and adjust to new tasks or changes in the workplace.

• Overseeing the organization and maintenance of contracts and insurance certificates to ensure compliance and accessibility.
  
  - Basic
• Experience in utilizing Microsoft SharePoint for document management, collaboration, and workflow automation to enhance team productivity and information sharing.
  
  - Basic
• Experience in managing and maintaining computer systems and networks to ensure optimal performance and security.
  
  - Basic
• Understanding of the processes involved in creating invoices and managing credit memos to ensure accurate financial transactions and records - Basic.
• Efficiently managing the collection and review of incoming mail to ensure timely and accurate processing.
  
  - Basic

• Completed High School Diploma or GED
• Experience in/with Microsoft office tools preferred

The base salary range for this position is $45,000 - $50,000. The estimated on-target earnings, or OTE, which includes a base salary, are $45,000 - $50,000. The compensation for this position is dependent on job-related knowledge, skills, experience, and market location and, therefore, will vary from individual to individual. Benefits may include, but are not limited to, medical, vision, dental, 401K, and flexible spending.

Equal Employment Opportunity – M/F/Disability/Protected Veteran Status