Senior Administrator, Operations & Business Support

Job Summary

To be part of the Operations and Business Support team in order to provide operational support to the Trust and Company administration business. This will involve managing statutory data within our database and updating the Jersey Registry within regulatory deadlines. To ensure that there are sufficient processes, procedures and reporting systems in place to monitor, review, assess and minimise client operational & AML/CFT risk within the business, whilst acting in accordance with the local Laws, Orders, Codes of Practice and Regulations and Group policies.

To assist with the onboarding of new entities and/or transfers in, working closely with colleagues and, as necessary, with the central onboarding team. In particular the post holder is expected to work with the other departments to ensure that our data is accurate and compliant with our regulatory obligations.

• Data Processing & Review
  • Assist with data reconciliation and exception reporting, including weekly audit report of Acumen and weekly outstanding source of funds.
  • Assist with and provide cover for Jersey Registry submissions and management of the data held in Acumen and at the Registry.
  • Administration of the Banking platforms.
  • Manage banks’ requests for information where Praxis has an introducer status.
  • Maintenance of statutory records for in‑house companies.
  • Manage statutory data on Acumen, our core database.
  • Management of tasks and workflows, including project to reduce outstanding tasks.
  • Set up of contact cards on Acumen.
  • Provide support pan‑island in the alignment of data in Acumen and the standardisation of policies & procedures as they affect the team.
  • Assist with the management of the Annual Confirmation Statement filings process.
• Other
  • Assist with company secretarial duties for in‑house companies (non‑lead licensee companies).
  • Assist with various projects as arise from time to time in relation to collation & reconciliation of data.

• A minimum of 5 years’ relevant experience.
• Educated to ‘A’ Level standard or equivalent.
• Relevant professional qualification (i.e. STEP or CGI) would be preferable.
• Jersey Trust and Company experience.
• A good understanding of complex structures.
• Experience with using the Jersey Registry.
• Jersey Company secretarial experience.

• IT aware, with good knowledge of Excel and Word.
• Organised, with attention to detail and accuracy of data input.
• Strong analytical skills.
• Risk awareness & awareness of regulatory reporting requirements.
• Strong communication and interpersonal skills.
• Team player.
• Ability to maintain complete confidentiality.