Administrative Assistant

Connections Personnel is hiring for a temp to hire Administrative Assistant for our client located in Somerset, NJ. Looking for a candidate with 3+ years of administrative experience to report to the Managers, the Administrative Assistant is responsible for processing orders and arranging shipments using their accounting system and other software as needed. It is required to communicate with customers and vendors for order confirmation, clarification and delivery arrangement.

• Prepare sales contracts, purchase orders, delivery orders and shipping instructions.
• Arrange shipment and delivery receipt to our warehouse.
• Prepare vouchers for all customer orders and shipments through our system.
• Assist Sales and Operation Managers.
• Communicate with customers for order confirmation, pricing, product availability, order processing and delivery arrangement.
• Input import and export shipment as well as inventory information into our system or customer and our third-party warehouse EDI.
• Provide Purchase Order to vendor and input payment information into our system or customer and our third-party warehouse EDI.
• Prepare shipping labels for documents and samples shipments.
• Work closely with warehouse department for the shipments to customers.
• Communicate with Accounting Department if any AR/AP discrepancies or any issues.
• Review monthly reports for past due balances, input reason for non-payment into our system, advise managers about collection information and contact customers about outstanding balance.
• Maintain good professional relationships with suppliers, customers and other staffs.

• Must have 3+ years of experience.
• Must have Microsoft Office and be able to utilize company’s software. Advanced Excel skills needed.
• Knowledge of importing and exporting terminology A+.
• Must have attention to detail, excellent communication skills, verbal and written skills.
• Excellent organizational skills.
• Must be able to work independently as well as with the team.
• High school diploma needed.

• (offered once hired perm) 401K
• Health insurance (Medical/Dental/Vision)
• Life Insurance
• Disability Insurance
• Paid Time Off
• Paid holidays

Schedule:

9am-5pm Monday thru Friday (1-hour unpaid lunch) 35 hours a week. Position will be in the office 5 days a week. After the first 3 months are completed and training is completed position will go in to a hybrid position.