Supply Chain Coordinator

Summary/Objective

The Supply Chain Coordinator will be primarily focused on many of the administrative tasks associated with a purchase order post entry. Interacts with suppliers, both foreign and domestic, to confirm purchase order quantities, pricing, production and best before dates as well as on time shipment. Serves as the link between procurement and the import clearance team as well as operations.

• Responsible for the accurate entry, proofing and maintenance of all purchase order shipment confirmations (cargo record entry) prior to handoff to the import clearance team.
• Receive, organize, and manage purchase order packing lists and COA’s on company shared digital folders for easy access and reference.
• Enforce supplier compliance to provide ISF information, packing list and commercial invoice 72 hours prior to shipment departure for purchases from foreign suppliers (24 hours for domestic suppliers to provide packing list)
• Responsible for the entry, proofing, and maintenance of all production and best before dates cargo and lot records.
• Monitor open PO/shipping instructions to identify any that are late and elevate as needed with the supplier and buyer.
• Coordinate with logistics for any transportation related challenges.
• Assist in the review and approval of supplier invoices.
• Manage exception reports associated with inventory (inventory aging, expiring lots, allocation holds etc) for distribution amongst the buyers.
• Provide Customer Service and Sales teams COA’s and other supplier certificates as needed.
• Additional duties as assigned.

• Associates degree, working toward a degree or equivalent experience required.
• Strong analytical skills.
• Proficient skills in Microsoft Office applications – especially excel.
• Excellent verbal and written communication skills.
• Demonstrated success in problem solving.

Salary Range: $52,000 - $65,000 annually plus bonus.

Our company will be relocating to a new corporate headquarters in Madison, NJ in Q1 of 2027. Candidates should be comfortable with this upcoming change in location.

Medical, dental and vision insurance, Company-paid life, accident and long-term disability insurance, flexible spending accounts.

Competitive pay, annual bonus opportunity, matching 401(k) with immediate vesting upon enrollment, generous employee referral program.

• Professional Growth:
  • Online training courses, virtual and classroom development experiences, education assistance program.
• Work-Life Balance:
  • Paid-time off, parental leave, flexible work schedules (subject to your location and role).
• Team Building:
  • Employee engagement and recognition programs, wellness, philanthropic and DE&I initiatives, Company-sponsored celebrations, and team-building events.

The Gellert Global Group of companies is an equal opportunity employer and considers qualified applicants for employment without regard to sex, race, color, religion, ethnic or national origin, gender, sexual orientation, gender identity or expression, age, pregnancy, leave status, disability, veteran status, genetic information and/or any other characteristic or status protected by national, federal, state, or local law. Gellert Global Group is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact