Specialist, Procurement

Who we are at Osmo:

Osmo is a digital olfaction company, on a mission to give computers a sense of smell to improve the health and wellbeing of human life. Why? Our sense of smell both enriches and saves lives, and has a deep and direct connection to our emotions and memory.

Olfactory Intelligence has applications across industries including fragrance, manufacturing, security, medicine, and more. We believe in the power of automation and thoughtfully applied AI/ML to solve problems beyond the reach of human intuition alone. Osmo is headquartered in New York, NY, with a new facility in New Jersey, and offices in Somerville, MA.

Osmo is seeking a highly detail-oriented Raw Material Purchasing Assistant to support our procurement operations and ensure the uninterrupted supply of the high-quality ingredients that define our fragrances. This role sits at the intersection of suppliers, internal labs, and production, and is critical to maintaining inventory accuracy, regulatory compliance, and on-time material availability.

You will work closely with global vendors and internal stakeholders to manage purchasing workflows for essential oils, aroma chemicals, solvents, and fragrance bases—operating in a fast-paced environment where precision is non-negotiable.

• Execute purchase orders for raw materials (naturals, synthetics, and bases) based on production schedules, forecasts, and supplier lead times.
• Ensure pricing, quantities, specifications, and delivery terms are accurate prior to order release.

• Maintain regular (often daily) communication with domestic and international suppliers.
• Track order status, confirm shipment timelines, resolve pricing or invoice discrepancies, and proactively manage delivery risks.

• Monitor inventory levels to prevent stock-outs while avoiding excess inventory.
• Coordinate closely with lab and production teams to support just-in-time material arrivals for active briefs and production runs.

Collect, organize, and maintain required documentation for all raw materials and batches, including:

• IFRA Certificates
• Certificates of Analysis (COAs)
• Safety Data Sheets (SDS)
• Ensure documentation is complete, accurate, and readily accessible for audits and internal reviews.

• Request and track samples of new harvests or supplier batches.
• Coordinate delivery to internal perfumery and quality teams for evaluation and approval.

• Support the Senior Procurement Manager by tracking price fluctuations in natural ingredients influenced by crop cycles, climate conditions, and supplier availability.

• 1+ years of experience in purchasing, supply chain, procurement support, or administrative operations.
• Experience in chemicals, cosmetics, or fragrance is a strong plus.

• Associate’s or Bachelor’s degree in Business, Supply Chain, Chemistry, or a related field.

• Proficiency with ERP systems such as SAP, Oracle, or Microsoft Dynamics.
• Advanced Excel or Google Sheets skills (formulas, tracking sheets, data accuracy).

• Strong negotiation and vendor-management skills, with the resilience to handle difficult conversations.
• Exceptional attention to detail—accuracy is critical when ordering chemical materials.
• Ability to thrive in a fast-moving environment where priorities shift quickly due to rush fragrance briefs.

• Working knowledge of IFRA (International Fragrance Association) standards and documentation.
• Familiarity with global logistics and shipping requirements for hazardous or flammable materials.
• Genuine interest in fragrance and raw materials, including an understanding of distinctions between similar naturals (e.g., Lavandula angustifolia vs. Lavandula latifolia).

Base Salary: $75k-90k

If this role inspires you we’d encourage you to apply. We are committed to recruiting, developing, and retaining an incredible team optimized for a diversity of thought, background, and approaches.

For all Full-Time Employees, compensation is just one component of Osmo’s total rewards approach, which is designed to support the…