Accounting Coordinator

The State Group’s family of companies is experiencing exponential growth through investing in our people, innovation, and technology. Since 1961, our 3,500+ professionals in North America have provided comprehensive, multi-trade industrial contracting services, including Electrical, Mechanical, and Civil, on a single-source basis. We have tremendous opportunities for driven leaders looking for a high-energy career.

We are seeking an Accounting Coordinator to work at our Herbst Electric company in Cleveland, Ohio. Founded in the early 1980s, Herbst Electric is a respected electrical contractor specializing in industrial services such as power distribution, control systems, automation, and maintenance. The ideal candidate must have experience with AIA billing.

• This position is an integral part of our success and provides opportunities for career advancement.
• 100% PAID medical, dental, and vision insurance.
• Paid time off, including vacation, sick days, and holidays.
• 401(k) Retirement Plan with company match and immediate vesting.
• Competitive compensation, annual pay increases, and bonuses.
• State embraces and encourages workplace diversity.

• Prepare and process customer invoices (progress, time & material, and contract billing), ensuring accurate documentation, coordination with project managers, and timely resolution of customer billing inquiries and discrepancies.
• Monitor accounts receivable balances and assist with collections efforts.
• Process vendor invoices and employee expense reports.
• Verify invoice coding and obtain proper approvals.
• Prepare weekly check runs and electronic payments.
• Reconcile vendor statements and resolve payment discrepancies.
• Maintain vendor records and W-9 documentation.
• Assist with weekly payroll processing.
• Review employee time entries for accuracy and completeness.
• Coordinate with Human Resources regarding employee onboarding and payroll changes.
• Assist with month-end closing activities and account reconciliations.
• Maintain accurate accounting records and supporting documentation.
• Prepare journal entries as assigned.
• Support annual audits and financial reviews.
• Assist with special projects and reporting requests from management.

• 5+ years of billing and accounts receivable/payable experience.
• High school diploma or equivalent.
• Experience with construction accounting principles, including job costing and project billing.
• Experience with AIA billing required.
• Experience using Vista by Viewpoint and/or Sage 300 ERP software, preferred.
• Proficient in Microsoft Excel, Word, and Outlook.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and interpersonal skills.

To learn more about our organization, visit our websites at  and

The State Group is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Reasonable accommodations are available upon request for applicants with disabilities. If you require a reasonable accommodation during the application process, please email