Executive Administrative Assistant

• Perform varied administrative duties and designated administrative functions for assigned Executive
• Maintain a close and highly responsive relationship with day-to-day work activities within the assigned function
• Work independently under general supervision and guidance
• Maintain strict confidentiality of executive plans, decisions, records, documents, and related information
• Relieve the executive of designated administrative details
• Exercise judgment and make decisions within the scope of authority
• Stay informed about Company policies and practices relating to the executive office
• Relay messages and instructions to subordinates and follow up on pending matters
• Answer inquiries and screen telephone calls, visitors, and incoming mail
• Direct technical inquiries to appropriate personnel and respond to questions
• Compile and prepare correspondence and reports
• Follow through on assigned projects using independent judgment
• Inspect papers, Company documents, and calculations for accuracy and consistency
• Establish and maintain document retrieval systems
• Plan appointments, meetings, and travel arrangements
• Maintain an accurate calendar

• High school graduate or equivalent education and/or experience
• Some college and/or office administrator training desirable
• 5 years or more of diversified, thorough experience gained from work in various areas within the organization or similar administrative experience
• Computer/PC competency
• Experience utilizing general administrative office procedures and practices
• Ability to support 2 busy executives
• Heavy calendar management, including frequent and last-minute changes
• Extensive domestic travel and occasional international travel
• Sedentary physical demand level

Demonstrates strong administrative capabilities, including heavy calendar management, document retrieval systems, and the ability to maintain confidentiality while supporting multiple executives. Proficient in general office procedures and practices, with a focus on effective communication and independent judgment.

• Heavy Calendar Management
• Document Retrieval Systems
• General Administrative Office Procedures
• Confidentiality Maintenance
• Independent Judgment

• Administrative Duties
• Correspondence Preparation
• Report Compilation
• Appointment Planning
• Travel Arrangements
• Document Inspection
• PC Competency
• Office Procedures
• Record Management
• Technical Inquiry Response

• Judgment
• Decision-Making
• Communication
• Relationship Management
• Independence

• Executive Support
• Confidentiality
• Calendar Management
• Travel Coordination
• Office Administration