Project & Events Coordinator

Events & Projects Coordinator Reports To

Senior Events, Projects & Operations Manager

Columbus, Ohio (Hybrid with statewide travel)

Full-Time

SkillsUSA Ohio is one of the nation's largest Career Technical Student Organizations, serving thousands of students and educators across Ohio while helping prepare the next generation of skilled professionals, leaders, and workforce talent.

Our mission is simple:

Every year we coordinate more than twenty statewide conferences, leadership programs, competitions, and industry events that directly impact Ohio's future workforce.

This is more than an event planning job.

This is an opportunity to help shape the future workforce of Ohio.

The Events & Projects Coordinator serves as the operational backbone of SkillsUSA Ohio's event management team.

Working closely with the Senior Events, Projects & Operations Manager, this individual coordinates hundreds of project details that ensure statewide conferences, competitions, leadership events, board meetings, trainings, and special initiatives are executed with excellence.

The ideal candidate thrives in organized environments, enjoys solving problems, communicates exceptionally well, and takes pride in creating outstanding experiences for students, educators, volunteers, and industry partners.

• Coordinate logistics for statewide conferences and competitions
• Maintain project timelines
• Assist with venue coordination
• Coordinate registration support
• Prepare event materials
• Manage event supplies
• Coordinate room layouts
• Assist with event setup and teardown
• Support on-site operations - pictures and videos if needed
• Coordinate volunteer needs
• Track deadlines

• Maintain  project boards
• Update project schedules
• Coordinate deliverables
• Track action items
• Maintain SOP documentation
• Support cross-functional initiatives
• Prepare meeting agendas
• Take meeting notes
• Follow up on assigned action items
• Maintain project documentation

• Communicate with vendors
• Schedule meetings
• Track contracts
• Confirm deliveries
• Coordinate catering
• Support hotel coordination
• Maintain vendor database
• Assist sponsor logistics

• Prepare reports
• Manage shared calendars
• Maintain digital files
• Create meeting packets
• Process event documentation
• Track invoices
• Coordinate mailings
• Support board meetings
• Assist with travel coordination

• Respond to advisor questions
• Support students
• Communicate with volunteers
  
  Assist judges
• Help industry partners
• Provide exceptional customer service

• Bachelor's Degree preferred
• OR
• Equivalent event coordination experience
• Two or more years coordinating events, projects, hospitality, nonprofit operations, education, or conferences preferred.
• Excellent organizational skills
• Outstanding communication
• Strong attention to detail
• Ability to manage multiple deadlines
• Excellent follow-through
• Positive attitude
• Professional demeanor
• Technology savvy

• Microsoft Office
• Google Workspace
• Canva
• Zoom
• Adobe Acrobat
• Mailchimp (preferred)
• CRM experience (preferred)

• Successfully support multiple statewide events
• Learn SkillsUSA Ohio operating procedures
• Become proficient in
• Build strong relationships with advisors
• Support the Senior Manager independently

• Coordinate assigned events independently
• Improve project efficiency
• Recommend process improvements
• Become a trusted r